Posting Details
Student Title Classification Information
Quick Link
https://chapman.peopleadmin.com/postings/35892
Job Number
SE82624
Position Information
Department or Unit Name
University Program Board
Position Headcount
1
Position Title
Program Assistant - UPB
Academic Year
Interterm 2025
Term or Semester
Interterm - End of May
Is this Role for an Undergrad or Grad Student?
Undergrad
Anticipated Pay Range
$16.50 - $16.50
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?
Orange
Approved Supervisor
Sydney Nomura
Supervisor Email
snomura@chapman.edu
Scheduling
Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)
Desired Start Date
01/06/2025
Projected End Date
05/25/2025
Average number of hours per week
Up to 10 Hrs
Position Summary Information
Job Description Summary
The University Program Board (UPB) Program Assistant is a member of the UPB executive board. In support of the Student Affairs Learning Outcomes, the Program Assistant is responsible for implementing and enhancing UPB's Committee Member (CM) experience, ensuring that UPB realizes its mission of enhancing student life, and assisting with program needs and desires. Through the execution of the responsibilities below, the Program Assistant helps UPB build a stronger connection between Chapman students and their university.
Responsibilities
Program Assistant Responsibilities:
- Provides administrative support to ensure efficient operation of the office.
- Create UPB's weekly newsletter for Committee Members which includes updates, upcoming events, and program sign-up sheets.
- Plan and execute monthly CM bondings for UPB committee members to create an inclusive and welcoming environment.
- Transcribe and distribute weekly exec and bi-weekly UPB All meeting minutes and other meeting minutes where applicable in an organized and timely manner
- Manage and update CM resources, documents, and grids to ensure Committee Members are meeting their point and attendance requirements.
- Offer support to the Executive Board with the execution and production of programs including, but not limited to, large-scale, tabling initiatives, and internal development.
- Maintain a positive working relationship with other campus departments.
- Advance UPB's relationship and image with other on-campus stakeholders.
- Actively participate in weekly UPB executive board meetings and bi-weekly committee member meetings
- Maintain a positive working relationship with UPB Chair, Graduate Advisor, Advisor, executive board members, and committee members.
- Prepare for and attend weekly meetings with UPB Chair.
- Support UPB by performing tasks related to organization and strong communication.
- Maintain organization and inventory of UPB supplies, merchandise, etc.
- Assume additional responsibilities and duties as delegated by the Leadership Team
Time Commitment:
- Interterm work required beginning January 6, 2025
- Work approximately 8-10 hours per week during Interterm and the Spring semester.
- Maintain a minimum of 8 office hours per week in Interterm and Spring
- Attend weekly Executive Board meetings
- Attend bi-weekly CM meetings on Fridays
- Meet weekly 1-1 with the UPB Chair
- Assist with tabling initiatives
- Attend at least 1 On-Campus Entertainment event and 1 Off-Campus Trips event each month.
- Attend mandatory UPB programs in Spring 2025
- Drag Show
- Spring Sizzle
- Midnight Breakfast
- Attend the following training days:
- Executive Board training: January 2025, specific dates TBD
- Executive Board Retreat: January 2025, specific dates TBD
- Please note these dates are subject to change
Required Qualifications
Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.
Desired Qualifications
- Experience with Google Suite, Canva, Notion, and Airtable
- Effective public speaking skills
- Demonstrated desire to learn
- Knowledge of or experience with campus policies and procedures
- Effectiveness in establishing rapport with Chapman professional staff
- Experience planning and facilitating meetings and trainings
- Love for Chapman University
- Experience as a UPB Director or Committee Member
- Familiarity with departments and organizations at Chapman
- Previous diversity or cross-cultural training
- Ability to lift objects of 45 lbs.
Special Instructions to Applicants
Budget Information
Is Federal work-study required?
With or Without FWS
