Posting Summary
Logo Posting Number STA00826PO24 Job Family Event Management Job Function Events USC Market Title Events Coordinator Link to USC Market Title https://uscjobs.sc.edu/titles/132754 Job Level P0 - Professional Business Title (Internal Title) OUR Event and Communications Coordinator Campus Columbia Work County Richland College/Division Office of Research Department OOR Undergraduate Research State Pay Band 5 Approved Starting Salary $41,258 Advertised Salary Range $41,258- $50,000 Location of Vacancy Part/Full Time Full Time Hours per Week 37.5 Work Schedule
Monday-Friday, 8:30 am – 5:00 pm. Must be willing to work a flexible schedule to support the needs of the department. Evening and weekend work may be required on occasion.
Basis 12 months Job Search Category Communication Services
About USC
About University of South Carolina
From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor’s degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.
Inclusive Excellence Statement
At the University of South Carolina, we strive to cultivate an inclusive environment that is open, welcoming, and supportive of individuals of all backgrounds. We recognize diversity in our workforce is essential to providing academic excellence and critical to our sustainability. The University is committed to eliminating barriers created by institutional discrimination through accountability and continuous process improvement. We celebrate the diverse voices, perspectives, and experiences of our employees.
Benefits for FTE Positions
The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at https://uscjobs.sc.edu. Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.
Position Description
Advertised Job Summary
The Office of Undergraduate Research is excited to announce the advertisement of an Event and Communications Coordinator.
The Event and Communications Coordinator for the Office of Undergraduate Research (OUR) is responsible for event management and logistics for the office, from planning and promotion to implementation and assessment. This position provides administrative and logistical support for the comprehensive planning of Discover USC. This position also manages communications for OUR, including the website, newsletter, and social media presence. The Event and Communications Coordinator manages records within OUR databases and supervises a student assistant.
Job Related Minimum Required Education And Experience
Requires a bachelor’s degree and no prior work experience, which may be substituted by an equivalent combination of certification, training, education, and/or experience.
Preferred Qualifications
Required Certification, Licensure/Other Credentials Preferred Qualifications
Outstanding written and verbal communication skills. Experience planning events, implementing events, and evaluating effectiveness of events. Experience managing professional social media accounts. Experience with website management and communications.
Knowledge/Skills/Abilities
Advanced expertise in Microsoft Word and Excel, proficiency in other Microsoft Office Suite applications, and Adobe Acrobat. Ability to prioritize tasks in fast-paced environment with competing priorities. Ability to establish and maintain effective working relationships and work in a professional manner with a diverse constituency of students, faculty, and staff. Ability to work independently and demonstrate initiative, attention to detail, and problem-solving skills. Ability to plan, organize, and supervise the work of student assistants. Knowledge of current office practices, procedures, and equipment. Ability to coordinate diverse administrative functions. Ability to proofread materials for spelling, grammar, punctuation, syntax, usage, and consistency. Ability to consistently adhere to University policies, procedures, and regulations.
Maintain confidentiality.
Job Duties
Job Duty
Oversee event logistics for the OUR, to include workshops, training, panels, summer programming and the summer research symposium. Responsibilities include managing event registration, space reservations, event promotion, vendor coordination, program information, among other event related duties.
Essential Function Yes Percentage of Time 35 Job Duty
Provide administrative and logistical support for Discover USC, a campus wide celebration of research. This includes session organization, presenter and reviewer assignment, promotion to undergraduate students, as well as supporting overall event organization and evaluation.
Essential Function Yes Percentage of Time 25 Job Duty
Coordinate office communications and event promotion, which consists of website management, creation and distribution of the OUR newsletter, and social media management.
Essential Function Yes Percentage of Time 25 Job Duty
Manage the daily operations of the Office of Undergraduate Research, to include serving as the initial point of contact for students and visitors. Maintain OUR program databases and assist with processing grant applications for OUR programs. Train and supervise student assistants to support with database management and office reception.
Essential Function Yes Percentage of Time 10 Job Duty
Other duties as assigned
Essential Function No Percentage of Time 5
Position Attributes
Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.
Safety Sensitive or Security Sensitive No Hazardous weather category Non-Essential
Posting Detail Information
Number of Vacancies 1 Desired Start Date Job Open Date 10/17/2024 Job Close Date 11/30/2024 Open Until Filled No Special Instructions to Applicant
Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.
We are only accepting applications submitted by November 30, 2024.
The University of South Carolina offers a valuable benefits package including but not limited to:
- Health and Life Insurance
- Retirement Programs
- Paid Tuition
- Dependent Scholarships
- Annual Leave
- Sick Leave
- 13 Paid Holidays (including an extended December holiday)
- Paid Parental Leave
- Professional Development Opportunities
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here to learn more about why you should work at USC.
Quicklink for Posting https://uscjobs.sc.edu/postings/177221 EEO Statement
The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.
