The Events/Marketing Coordinator is responsible for the overall planning, marketing and execution of all special events and fundraisers for the Firefighters Burn Institute (FFBI). Responsibilities include but are not limited to overseeing event logistics, drafting marketing materials, securing event sponsors and vendors, soliciting new sponsors, researching venues, tracking ticket sales, and coordinating social media. Additional duties include coordinating event volunteers, soliciting businesses for in-kind donations and providing administrative support to management. The Events/Marketing Coordinator reports directly to the Director of FFBI.
Responsibilities:
- Coordinate, facilitate, manage, and promote all special events and fundraisers.
- Work with management to set income and expense budgets for events.
- Ensure events are successful, cost-effective and remain within budget constraints.
- Oversee all aspects of event logistics including staging supplies, setup, teardown, vendor coordination, contracts and volunteer support.
- Post-event logistics such as returning all supplies to their places and sending thank you cards to sponsors, volunteers, vendors and in-kind donors.
- Track event expenses, registrations, ticket sales, sponsorships, attendance, etc.
- Research and book venues, vendors, and other event resources.
- Lead promotional and marketing activities for all events.
- Actively and successfully seek out new event sponsors, in-kind donors, and vendors while maintaining positive relationships with existing sponsors, donors and vendors.
- Strategize ways to enhance current events and develop new fundraising concepts.
- Coordinate FFBI’s social media, website updates, and monthly e-newsletter.
- Assist firefighters and organizers in conducting Third-Party events on behalf of FFBI, including volunteer coordination as needed.
- Coordinate all fire department Satellite Boot Drives on behalf of FFBI, providing assistance, support and volunteers as needed.
- Solicit businesses for raffle and auction items for special events/fundraisers.
- Assemble gift baskets for raffles/silent auctions.
- Draft marketing materials including flyers, event invitations, social media posts, email graphics and event programs.
- Present post-event reports to the Board of Directors.
- Draft meeting minutes.
- Provide administrative support to management and assist other staff members with special projects as needed.
- Other duties will be assigned as required.
Qualifications and job requirements:
Qualified applicants will be required to pass a criminal background check, including fingerprints; and have a valid California driver’s license with good driver history and proof of current auto insurance. This position requires some work to be performed outside regular business hours, including occasional evenings and weekends.
Experience, Skills and Characteristics:
- A minimum of 2+ years’ experience working in fundraising/marketing, event planning/coordination and/or office/administrative experience directly related to the duties and responsibilities specified, preferably with a non-profit organization.
- Proficient with Microsoft Office 365 and familiar with Photoshop, Adobe, Google Docs and Zoom.
- Working knowledge of social media platforms including Facebook, Instagram, Twitter, Snapchat, and YouTube.
- Ability to multitask, organize and prioritize assignments.
- Experience working in a fast-paced office environment with the ability to handle multiple tasks under pressure.
- Demonstrate organizational skills, accuracy, and attention to detail.
- Demonstrate ability to work independently or within a team, setting priorities and handling routine functions without continuous direction.
- Excellent oral and written communication skills.
- Strong work ethic and demonstrated ability to maintain confidentiality.
- Enthusiasm for accomplishing the charity’s goals and abiding by the mission and philosophy of the Firefighters Burn Institute
- Ability to lift and transport materials of reasonable weight (30-50 pounds).
Benefits:
• Full benefits package including: medical, dental & vision
• 10 paid vacation days per year (amount increases with length of service)
• 15 paid holidays per year
• 12 paid sick days per year
• Paid life and long-term disability
• Retirement contribution
• Health Saving Account (HSA) with employer contribution
About the Organization:
The Firefighters Burn Institute is a non-profit 501(c) 3 organization founded by Sacramento Fire Captain Cliff Haskell and the Sacramento Area Fire Fighters, Local 522 in 1973 for the purpose of establishing a local burn treatment facility; providing recovery programs for burn survivors; promoting fire and burn prevention through public education; funding education for medical burn team professionals, firefighters, and burn survivors; and supporting burn treatment and rehabilitation research.
Application Instructions:
Please email a cover letter, along with your resume to Rachel Crowell at rachel@ffburn.org. In your cover letter please include the date of your availability and a statement explaining how your education, experience and skills qualify you for the position. Resumes will be reviewed as they are received and qualified individuals will be contacted. Job posting open until filled.
The Firefighters Burn Institute provides equal employment opportunities to all qualified employees and applicants in all our employment practices regardless of race, color, creed, gender, religion, marital status, age, national origin or ancestry, physical or mental disability, medical condition including genetic characteristics, sexual orientation, uniform service-member status, or any other consideration made unlawful by federal, state, or local laws.
