We were recently engaged in a new search for an Administrative Assistant on a direct hire basis for our nonprofit client located in Troy, MI.
Please let me know if you, or someone you know, might be interested.
Location: Troy, MI
Title: Administrative Assistant
Working Arrangement: Hybrid (In office Tuesdays and Wednesdays)
Reason for opening: Open Vacancy
Position Description
· Reconcile monthly grant dockets and support portfolio trend analyses.
· Assist program officers and grants management in ensuring timely completion of grantee requirements.
· Collaborate with Managing Director and Communications Officer on the quarterly newsletter, including sourcing and editing content.
· Optimize internal processes and maintain data and digital resources in Box and Asana.
· Plan and implement Lunch & Learns, webinars, and grantee convenings, including logistics and content preparation.
· Organize and manage team calendar, meetings, retreats, and conferences.
· Schedule and coordinate internal and external group meetings, including logistics and materials.
· Arrange business travel for the Managing Director and team members.
· Assist Managing Director in submitting Board and Workgroup materials.
· Prepare correspondence, proofread memos, and manage grantee and partner contacts.
· Process department expenses and resolve discrepancies with Finance.
· Serve as the first point of contact for internal stakeholders regarding documents and information.
· Respond to general grant inquiries and distribute to team members.
· Draft and process consulting contracts and manage consultant records.
· Prepare mailings, shipments, and distribute department mail.
· Assist with administrative budget tracking and data management.
· Represent the foundation professionally and provide customer service.
· Ensure effective filing and document management.
· Provide secondary back-up for telephone and receptionist duties.
· Perform local off-site work and light travel for meeting preparations.
· Perform other duties as assigned.
Requirements for Duties for Administrative Assistant
· High school diploma required; Associate degree preferred.
· Coursework in business administration, project management, arts, or design preferred.
· Three years of professional office experience; nonprofit art, culture, or community development experience preferred.
· Strong interpersonal and communication skills.
· Proficient in Microsoft Word, Excel, PowerPoint, Outlook, and project management software.
· Experience in calendar management, project management, travel arrangements, and proofreading.
· Ability to maintain confidentiality and practice discretion.
