We are seeking a highly organized and customer-focused Executive-Level Assistant/Receptionist to be the first point of contact for visitors and callers while providing essential administrative support across multiple departments. This role is ideal for someone who thrives in a dynamic environment, enjoys multitasking, and has a keen eye for detail.Major Job Functions
- Answer, screen, and direct incoming calls professionally.
- Greet and assist visitors, ensuring a welcoming experience.
- Maintain the reception area, conference rooms, and common areas to ensure a professional and organized appearance.
- Manage office supplies, including ordering, receiving, stocking, and maintaining cost-effectiveness.
- Coordinate messenger and courier services as needed.
- Assist with event planning, meeting preparations, and company celebrations.
- Support new hire onboarding by preparing welcome kits, ordering business cards, and coordinating IT setup.
- Maintain and update office systems, including personnel directories and badge scanning systems.
- Process supply invoices and submit them to accounts payable.
- Prepare shipping labels and manage FedEx/UPS shipments.
- Coordinate business lunches and catering requests.
- Maintain company store gift certificates, Shoes for Crews program, and One Call system for new hires and terminations.
- Assist various departments with administrative tasks as needed.
- Maintain office beverage dispenser machines in common areas.
- Assist with the coordination and execution of monthly office and production celebrations, including birthday, anniversary recognitions, and company newsletter.
- Manage vendor relationship with office cleaning services.
- Manage and coordinate office maintenance service needs.
- Prepare onboarding tasks including but not limited to, company swag, business cards, entry access card, ordering lunch, Shoes for Crews, and company gift certificates.
- Maintain gift certificates company-wide for the company store.
- Maintain entry access system for Houston/Corporate.
- Maintain text messaging system.
- Maintain company swag inventory company-wide.
- Manage vendor relationship with paper shredding services.
- Maintain filing systems, both electronic and physical.
- Order company business cards as needed.
- Prepare monthly HR Amex report.
- Handle other duties as assigned.
Required Skills/Abilities/Education
- Education: High School Diploma or equivalent required.
- Language: Bilingual in English and Spanish is required.
- Experience: 2+ years of office administration experience preferred.
- Technical Skills: Basic data entry and computer skills required.
- Soft Skills:
- Excellent customer service and communication skills.
- Professional phone etiquette and pleasant demeanor.
- Strong organizational skills with the ability to multitask and prioritize effectively.
- High attention to detail and ability to handle confidential information.
- Proactive and self-motivated team player.
For more information about our company please visit our website at www.sunnyskyproducts.comSunny Sky Products is an equal-opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.
