Job Description

POSITION: Executive Assistant - Campus

REPORTS TO: Principal

POSITION TYPE: 11-month

START DATE: 24-25 School Year

COMPENSATION: $17.27 - $21.47 an hour

At YES Prep, work for a mission that impacts the life trajectory of students and their families. YES Prep creates pathways to extraordinary opportunity through best-in-class development, competitive compensation and benefits, and recognition for your impact. Grow as an authentic leader and be part of an equity driven, team-oriented culture.

Our campuses are advancing educational equity. Some quick stats about us:

18,650 Students
2,100+ Team Members
15 Secondary Campuses
9 Elementary Campuses
92% Students Who Qualify for Free/Reduced-Price Lunch
96% Hispanic & African-American Students
90% Students Who Are Accepted to a 4-Year University
88% First-Generation College Students
Ranked in the Top 100 High Schools in the Nation, U.S. News & World Report

We serve the students of Houston, Texas, the 4th largest city across the United States. There are over 20 public-school districts and other great public charter school options within Houston’s city limits serving our increasing population. We are a rapidly growing organization, committed to creating life-changing opportunities for over 23,000 students by 2025.

THE ROLE

When you join the YES Prep team, you will assist the campus leadership team by planning and overseeing all administrative functions, support, and projects. Some of the exciting work and responsibilities will include:

Providing executive level support to School Director and Administration Team;
Composing correspondence, meeting minutes, inter-office memos, parent communication;
Receiving and screening executive-level telephone calls dealing with confidential information;
Managing internal communications with School Director and staff as needed;
Overseeing, coordinating, maintaining, and/or processing budgetary items and reimbursements;
Maintaining school-wide calendar;
Managing calendars using Outlook;
Arranging domestic travel and itineraries;
Supporting and/or arranging meetings and conferences, including preparing meeting agendas, PowerPoint presentations, and meeting reports;
Serving as the primary user for recruitment software; Coordinate on-campus interview schedules for potential candidates;
Creating and maintaining confidential staff files;
Overseeing and coordinating special projects;
Organizing and procuring items for special events;
Serving as the primary point of contact for potential candidates slated to interview at their campus;
Creating a welcoming experience for candidates who interview on their campus by coordinating; and organizing the Finalist Day and all communication;
Acting as the key influencer for system-wide referral and recruitment campaigns enacted at the campus level;
Participating in all Talent Ambassador training opportunities including reviewing monthly newsletter and attending Talent Acquisition recruitment events;
Supporting in new hire engagement through the development of a campus newsletter;
Providing translation for students and/or families as needed;
Additional duties as assigned.

THE PERSON

We seek staff with diverse backgrounds, talents, interests, and ideas. Certain traits consistently shine through for our most successful employees: passion for the mission, drive for results, care for students, resilience, and humility. Other traits needed and desired for this role are:

THE MUST HAVES

Outstanding record of organization and attention to details
Exemplary record working in a fast-paced office environment
Bilingual in Spanish and English
Ability to work outside of normal hours and on weekends
Belief in and commitment to the mission and core value of YES Prep Public Schools
Openness to giving and receiving frequent feedback
Ability to maintain emotional control under stress
Ability to work urgently in a fast-paced and results-oriented environment
Creates and maintains positive working relationships on a team and/or in a highly collaborative environment
A dedication to learn, grow, and develop as a professional

THE NICE TO HAVES

Bachelor’s Degree from an accredited four-year educational institution
0-2 years of experience in an administrative or operations role

THE MUST HAVE BELIEFS

Belief in and commitment to the mission and core value of YES Prep Public Schools
Desire to disrupt systemic status quos in education
Willingness to go above and beyond to disrupt said status quos
Passion to develop resiliency through a relentless pursuit of jaw-dropping results
Conviction that high expectations + high accountability = high performance and high growth

EVERY OPPORTUNITY STARTS WITH A YES

Great schools begin with great people who believe every day is an opportunity to make a difference. At YES Prep, you have an opportunity to join a family of diverse educators who are leveling the playing field by providing opportunities for a high-quality, college-forward curriculum while also ensuring our students feel supported through their academic journey and empowered to lead choice-filled lives. YES Prep is more than a family of public charter schools, it’s the future of public education—it’s an opportunity to say, “Yes, you can!

THE PERKS

Compensation – This position is an hourly position; salary offers commensurate with experience.
Health and Supplemental Insurance – A $0 monthly medical option that includes $600 towards a Health Savings Account, in addition to a variety of supplemental benefits including Dental, Vision, Disability, Life, etc. Employees must work 20+ hours a week to be eligible for a full spectrum of benefits, and 10 hours a week minimum for medical benefits.
Retirement Plans – Participation in Teacher Retirement System of Texas and a 457b Retirement Plan.
Paid Time Off – Employees working 20+ hours a week receive 12 days of Paid Time Off in addition to the system closures during the Academic Calendar.
Paid Leave Programming – In the event you need to be out due to medical needs (including maternity and paternity leave), YES Prep offers paid leave, paid out at 100%, based on eligibility and tenure.
Professional Development - YES Prep values longevity and performance over time. We invest in developing leaders through high-quality programs, effective coaching, and ongoing professional development.
Award Winning Culture – The strong cultures of our campuses and Home Office are just one of many reasons we were named Houston’s Best Place to workk in 2018, 2019, and 2021. We won the 2012 Broad Prize for Excellence in Urban Education and were a 2016 finalist as well.

WE ARE DEEPLY COMMITTED TO EQUITY & DIVERSITY

YES Prep strives to recruit a diverse team of leaders. We believe there is a transformative academic and social benefit for students when their teachers and leaders reflect a diversity of backgrounds. Ninety-five percent (95%) of staff members agree that the organization provides a welcoming environment given their background and identity according to our latest system survey.

YES Prep is an equal opportunity employer and does not discriminate against any employee or applicant on the basis of race, color, ethnicity, religion, gender, sexual orientation, gender expression, national origin, disability, age, marital status, military status, pregnancy, or parenthood.

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