First Shift Benefits: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Neurological Surgery has an outstanding opportunity for a full-time Research Coordinator who will work on the Indian Health Services Dementia Training and Education Resource (IDTER) project training grant, clinical engagement opportunities. This dynamic position will be responsible for supporting the startup, implementation, and overall operations for the training implementation within Indian Health Services (IHS).
This position requires the ability to work independently and as a collaborative team member. The position will have some interaction with PI's, Project Directors, physicians, other health care personnel (e.g., nurses, patient care coordinators), fiscal staff and administrators. The successful applicant will provide technical and organizational support to this national clinical training project, assisting in including startup and implementation. In addition, the position will provide support with training document management and coordination, clinical engagement protocols delivery and day-to-day assistance for a nationwide health training project and tracking training center reimbursements and other contract and budget requirements.
Duties And Responsibilities
Training Project Startup
Serve as the point-person for tracking tasks and documents between UW and all collaborative sites, and provide reports to leadership on a weekly basis
Manage the startup design, planning, and implementation of the clinical training programs, ensuring they met organizational and compliance standards
Develop all budgetary, contractual, and all other aspects of training protocols for the programs
Manage the overall budget and billing information for the project
Attend meetings and provide minutes and summary reports
Program Support
Develop and update the protocols for the national training center to meet successful milestones and adhere to monthly and annual timelines
Work with the training team and directors to develop standard protocols for IRB documentation, status report submissions
Identify and troubleshoot challenges throughout the training rollout and implementation to achieve successful outcomes
Oversee documentation and enter information into database systems
Manage the communication for the programs and projects
Attend meetings with stakeholders, develop meetings minutes and summary reports
Manage and disseminate flyers and other communication materials for a newsletter, social media, websites, etc.
Fiscal Activities
Manage the financial operations for purchase requests, travel arrangements, reimbursements, and other fiscal activities per UW and WA state policies
Facilitate payments to clinical partners and manage billing procedures related to training, including tracking, invoicing, and internal audits
Create billing procedures related to training include purchasing, tracking, invoicing, distributing and internal audits
Other duties as assigned
MINIMUM REQUIREMENTSBachelor's degree in a Public Health, Social Work, Health Sciences or related field
Minimum Of 2 Years Of Research Experience
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Additional Requirements
Demonstrated ability with strong written/oral communication and organizational skills,
Ability to work independently and as part of a team on multiple projects.
Proficiency with standard MS Office software and database management, event planning and scheduling
Ability to adapt and respond appropriately to competing priorities
Highly self-motivated ability to take initiative to improve existing processes
Familiarity with NIH and federally funded research or training grants
Experience working in a clinical setting or for research related care
Skilled in conference planning and online meeting management
Desired Qualifications
Experience with large scale or multi-site researcher studies or training projects
Previous startup, regulatory, billing experience
Experience working with American Indian or Alaska Native populations
Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.
The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or dso@uw.edu.
Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under
