Operations Manager
Nonprofit experience is a plus
Location: In the Tallahassee Florida area
Work is remote: There is no office, however proximity to Executive Director is required.
Strong Leadership
Ability to work with Executive Director – defer to her and take the lead. Open to growth and learning.
- Lead meetings as necessary.
- Understand and evaluate the budget(s) and help to make operations decisions.
- Financial
- Interface with Accountant and Bookkeeper to oversee outflow of money, receipts, coding, reporting (actual to budget), eventually growing into managing the budget process.
- Supervise Payroll process
- Logistics
- Creating and maintaining a virtual office space – organize online files, calendaring functions, meeting schedule, project management and communication tools.
- Create and oversee systems for team meetings, schedules, routines, responsibilities, etc.
- Oversee Board Meeting logistics: scheduling, agenda, prepare and distribute materials, board meetings minutes
- Managing cycle of correspondence: Newsletters, CoPOST correspondence,
- Facilitate Operations Meetings: team communications, questions, forward progress
- Oversee Mail Process
- Oversee Inventory Process
- Human Resources
- Creating and maintaining an employee handbook
- Organizing annual team trainings and retreats
- Interviewing
- Onboarding new employees and contractors
- Review process
- Involvement in hiring process
- Program Implementation
- Implement future programs
- Interface with resident requests to Human Kindness Foundation
- Oversee Event and Program Logistics – retreats, ______, _______.
- Handle logistics of newsletter distribution
- Coordinate shipping function for volunteer and Chaplin materials; maintain inventory.
- Employee and Contractor Supervision
- Oversee Octavia implementation of social media process and other duties
- Oversee Data Analysts in role of
- Supervise future team members as organization grows
- Back up for mail collection
- Donor Communications
- Other duties as assigned
