Operations Manager

Nonprofit experience is a plus

Location: In the Tallahassee Florida area

Work is remote: There is no office, however proximity to Executive Director is required.

Strong Leadership

Ability to work with Executive Director – defer to her and take the lead. Open to growth and learning.

Lead meetings as necessary.
Understand and evaluate the budget(s) and help to make operations decisions.
Financial
Interface with Accountant and Bookkeeper to oversee outflow of money, receipts, coding, reporting (actual to budget), eventually growing into managing the budget process.
Supervise Payroll process
Logistics
Creating and maintaining a virtual office space – organize online files, calendaring functions, meeting schedule, project management and communication tools.
Create and oversee systems for team meetings, schedules, routines, responsibilities, etc.
Oversee Board Meeting logistics: scheduling, agenda, prepare and distribute materials, board meetings minutes
Managing cycle of correspondence: Newsletters, CoPOST correspondence,
Facilitate Operations Meetings: team communications, questions, forward progress
Oversee Mail Process
Oversee Inventory Process
Human Resources
Creating and maintaining an employee handbook
Organizing annual team trainings and retreats
Interviewing
Onboarding new employees and contractors
Review process
Involvement in hiring process
Program Implementation
Implement future programs
Interface with resident requests to Human Kindness Foundation
Oversee Event and Program Logistics – retreats, ______, _______.
Handle logistics of newsletter distribution
Coordinate shipping function for volunteer and Chaplin materials; maintain inventory.
Employee and Contractor Supervision
Oversee Octavia implementation of social media process and other duties
Oversee Data Analysts in role of
Supervise future team members as organization grows
Back up for mail collection
Donor Communications
Other duties as assigned

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Operations Manager