For more than a century, BakerRipley has embodied the entrepreneurial spirit to offer innovative solutions that help communities seek equitable access to resources, education, and economic opportunity. BakerRipley serves more than half a million neighbors in Texas each year. BakerRipley strives to be an impact driven agency, using planning and evaluation approaches anchored in design thinking, continuous learning and quality improvement, and innovative methods such as appreciative community building.
BakerRipley is seeking an Operations Coordinator, reporting to the Senior Director of Program Strategy, Planning, and Evaluation (PSPE). This position will be a core member of the PSPE leadership team, supporting the division’s projects through disciplined and organized process coordination. With a growth mindset, this position will be a key part of the 10-member PSPE Team’s drive towards comprehensive integration of our seven BakerRipley program divisions.
Expected Outcomes
- Serve as the division’s relationship manager for all support service departments (IT, People & Culture, Contracts, Finance, Etc.) ensuring completion of requests, accurate reporting, and shared problem solving. (50%)
- Support the production of monthly intra-agency communication pieces that forward the PSPE division’s goal of continuously communicating and celebrating the work of BakerRipley programs & team members. (20%
- Learn and maintain project management board(s) that drive PSPE Team cross-functional agendas and promote operational effectiveness. (10%)
- Act as primary logistics and relationship support for the division’s robust internship program across multiple university partnerships, as well as the division’s community-based, appreciative inquiry events. (10%)
- Support the Design, Evaluation, and Program Sustainability functional areas on special projects, creating a personal learning/upskilling plan in the area(s) of most interest. (10%)
Essential Functions
- Serves as the primary liaison and project manager between the division and all Support Services departments. Maintains formal tracking of all ongoing projects and tasks with each department in project management software.
- Supports team meetings with agenda preparation, taking notes, and adding follow-up items to team project management software.
- Manages the development, routing, renewal and execution of division contracts, agreements, and MOUs.
- Maintains monthly oversight of the division’s budget, including labor allocations, YTD analysis, forecasting, and reporting. Supports division Leadership Team with recommendations and alerts.
- Coordinates requests for agency p-cards, cell phones, IT equipment, and system access and maintains detailed inventory and records.
- Serves as the administrative lead on division ordering, reconciles monthly p-cards and division purchasing, processes and tracks purchase orders and payments.
- Supports division People & Culture functions including ePar changes, requisition development for vacancies and new positions, candidate screening, scheduling interviews, and onboarding coordination.
- Coordinates the division’s internship program across multiple university partnerships and in collaboration with the People & Culture and Volunteer Management teams.
- Provides support for division meetings and appreciative inquiry events, including but not limited to scheduling, set up and breakdown, purchasing supplies and materials, and registration.
- Serves as division’s administrative lead for annual United Way Campaign.
- Develops written responses to external stakeholders and internal agency teams, including monthly intra-agency division newsletter & communications.
- Ensures maintenance and organization of work including saving final documents, archiving working documents, and oversight of division’s administrative digital file structures.
- Maintains high level of confidentiality. Supports special projects with Design, Evaluation, and Program Sustainability co-workers as needed.
- Views role as a vital member of the team, bringing personal strengths and insights forward.
- Performs other duties as assigned
Qualifications
Education
Required
Bachelors or better
Experience
Required
2-4 years: 2-4 years of related experience required
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)