We're looking for an exceptional communications assistant to become part of our small but mighty team. We're a hard-working, mission-driven bunch that also places a high value on enjoying our time together. If you're an administrative superstar looking to join a team that feels more like family, keep reading—we'd like to welcome you aboard!
Position Description
The primary role of the communications assistant is to support the administrative operations of the communications team in the Office of Eric and Wendy Schmidt, which provides services across the portfolio of Schmidt philanthropic entities. This position will work with all teams, including the family office, Office of Wendy Schmidt and Office of Eric Schmidt. The Office of Eric and Wendy Schmidt supports the couple’s activities and philanthropic initiatives that work toward a healthy, resilient, secure world for all.
Our team supports a culture that embraces, reinforces and advances the values of the Schmidt entities:
Collaboration - Thrive through collaboration
Integrity - Walk with integrity
Community - Success is shared
Humility - Shine a light on others
Service - Service is our guiding principle
Respect - Respect for everyone
Responsibilities include:
- Provide general administrative and executive support to chief communications officer and team
- Assist with expense reports and reimbursements
- Maintain contact database
- Manage subscriptions across multiple Schmidt entities
- Coordinate schedules and calendar meetings
- Make reservations and travel arrangements
- Set up in-office meetings
- Organize periodic mailings
- Support the planning and logistics of offsites and other special events
- Serve as backup on weekly employee newsletter logistics, including upload and layout in MailChimp platform; Assist team in writing and compiling weekly newsletter
- Run and maintain press lists
- Track and compile weekly media clips
- Participate in and support cross-entity endeavors, including diversity task force
- Handle sensitive information with discretion
- Ensure deadlines are met and quickly adapt to changing priorities
- Support the communications team with various other projects and initiatives as needed
- Your role may extend beyond the ordinary, giving you the chance to showcase your talents in diverse areas as needed. We're all about supporting each other and embracing unexpected twists that come our way.
Education and Experience
- Bachelor’s degree or equivalent
Candidates with the following backgrounds and skills will be most successful in this role:
- Three to five years of professional administrative experience, ideally in a communications role
- Tech savvy, including proficiency with Google platforms and experience with (or a quick study on) MailChimp, Streak and PhotoShelter
- Strong organizational skills; ability to manage multiple projects simultaneously and independently
- Adept at developing presentations on platforms like PowerPoint and Canva
- Works effectively in a fast-paced environment
- Flexible, with the ability to pivot at a moment’s notice
- Detail-focused, with the highest standards for quality, accuracy and consistency
- Creative thinker who can identify and develop new and innovative ways to get things done
- Excellent written and verbal communication skills
- Continuous improvement mindset, with the ability to graciously accept and act on feedback
- Superior collaboration and interpersonal skills and the capacity to connect with colleagues at all levels of the organization
- Avid reader and lifelong learner interested in a wide range of issues
The ideal candidate will:
- Be a team-player with a can-do attitude. We’re all in this together.
- Have a generous spirit with a dedication to fostering an inclusive workplace.
- Blend a sense of humor with a serious approach to the work.
- Thrive in a supportive administrative role and have a commitment to keeping things organized.