We're looking for an exceptional communications assistant to become part of our small but mighty team. We're a hard-working, mission-driven bunch that also places a high value on enjoying our time together. If you're an administrative superstar looking to join a team that feels more like family, keep reading—we'd like to welcome you aboard!

Position Description

The primary role of the communications assistant is to support the administrative operations of the communications team in the Office of Eric and Wendy Schmidt, which provides services across the portfolio of Schmidt philanthropic entities. This position will work with all teams, including the family office, Office of Wendy Schmidt and Office of Eric Schmidt. The Office of Eric and Wendy Schmidt supports the couple’s activities and philanthropic initiatives that work toward a healthy, resilient, secure world for all.

Our team supports a culture that embraces, reinforces and advances the values of the Schmidt entities:

Collaboration - Thrive through collaboration

Integrity - Walk with integrity

Community - Success is shared

Humility - Shine a light on others

Service - Service is our guiding principle

Respect - Respect for everyone

Responsibilities include:

Provide general administrative and executive support to chief communications officer and team
Assist with expense reports and reimbursements
Maintain contact database
Manage subscriptions across multiple Schmidt entities
Coordinate schedules and calendar meetings
Make reservations and travel arrangements
Set up in-office meetings
Organize periodic mailings
Support the planning and logistics of offsites and other special events
Serve as backup on weekly employee newsletter logistics, including upload and layout in MailChimp platform; Assist team in writing and compiling weekly newsletter
Run and maintain press lists
Track and compile weekly media clips
Participate in and support cross-entity endeavors, including diversity task force
Handle sensitive information with discretion
Ensure deadlines are met and quickly adapt to changing priorities
Support the communications team with various other projects and initiatives as needed
Your role may extend beyond the ordinary, giving you the chance to showcase your talents in diverse areas as needed. We're all about supporting each other and embracing unexpected twists that come our way.

Education and Experience

Bachelor’s degree or equivalent

Candidates with the following backgrounds and skills will be most successful in this role:

Three to five years of professional administrative experience, ideally in a communications role
Tech savvy, including proficiency with Google platforms and experience with (or a quick study on) MailChimp, Streak and PhotoShelter
Strong organizational skills; ability to manage multiple projects simultaneously and independently
Adept at developing presentations on platforms like PowerPoint and Canva
Works effectively in a fast-paced environment
Flexible, with the ability to pivot at a moment’s notice
Detail-focused, with the highest standards for quality, accuracy and consistency
Creative thinker who can identify and develop new and innovative ways to get things done
Excellent written and verbal communication skills
Continuous improvement mindset, with the ability to graciously accept and act on feedback
Superior collaboration and interpersonal skills and the capacity to connect with colleagues at all levels of the organization
Avid reader and lifelong learner interested in a wide range of issues

The ideal candidate will:

Be a team-player with a can-do attitude. We’re all in this together.
Have a generous spirit with a dedication to fostering an inclusive workplace.
Blend a sense of humor with a serious approach to the work.
Thrive in a supportive administrative role and have a commitment to keeping things organized.

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Communications Assistant