Position Title: Human Resources Coordinator
Position Reports to: Director of Human Resources
Employee Categories: Full Time Year-Round; Benefit Eligible
FLSA Category: Non-Exempt, Hourly Position
Please note: this position is not a hybrid role and requires work on-site 5 days/week
Primary Responsibilities:
Recruitment & Onboarding
- Assist in recruitment process including collection of requisition, maintaining recruitment portal, and working directly with Hiring Managers on candidate status
- Facilitate the onboarding process for all new hires including submitting background checks, ensuring references are completed, administering digital new hire paperwork, etc.
- Create new hire packets for potential new employees and assist in new employee orientation
Benefits
- Administer employee benefits including tracking and offering medical, dental, vision, 401k, disability, life insurance and other benefits to eligible employees during new hire process and annual open enrollment. Complete all enrollments and changes throughout the year
- Assist all employees, dependents and retirees with questions and issues regarding benefit plans
Employee Relations
- Coordinate employee wellness and educational programs to encourage good mental and physical health, minimize claims and enhance the employee’s work/life experience
- Compile annual Human Resources calendar
- Contribute content to employee newsletter and/or other communications
- Track the completion of annual performance reviews for every employee and review for consistency
- Provide recognition for birthdays, births, deaths, marriages, hospitalizations and farewells
- Contribute to events for the enjoyment of employees using innovative, fresh ideas to express appreciation for the dedication and commitment of the staff
- Collect and store information, pictures, stories and chronicles of employees and events, past & present
Payroll
- Work directly with the Accounting Office on a weekly basis during payroll processing to answer any questions and ensure new hire and employee changes are submitted to Accounting Office in a timely manner
Administration & Compliance
- Maintain HRIS by inputting new hires, and updating current employee records with applicable changes
- Complete all Workers' Compensation related tasks such as submitting claims to insurance provider, following-up with employees and Department Head, and completing required OSHA reports
- Perform administrative work including maintaining files, sorting and reviewing mail, data entry, reporting, etc.
- Manage and monitor employee files (I-9, medical, confidential, employee file, etc.)
- Assist in updating job descriptions and assuring consistency among departments
- Provide all year end census data to Plan Administrators for benefit plan record keeping requirements
- Ensure all TCC Employee Manuals are up to date and in compliance
- Continuously work with the HR Director to ensure TCC is compliant with all appropriate Federal Regulations; FMLA, COBRA, HIPPA, OSHA, PFML, and Workers Compensation
- Keep abreast of recent regulations
- Prepare HR reports as needed and contribute to HR projects and initiatives
- Other duties and projects as needed
Required Skills, Knowledge, and Certifications:
- Bachelor’s degree in Human Resources, Business Administration, or a related field preferred
- 1-3 years of experience in HR or related administrative roles
- Strong organizational and time management skills
- Excellent verbal and written communication skills
- Proficient in MS Office (Word, Excel, Outlook, PowerPoint)
- Experience in HRIS software; Previous ADP experience is preferred
- Experience in a private club environment is helpful
- Bi-lingual in English and Spanish is preferred
- Strong interpersonal skills with a demonstrated ability to effectively communicate and interact with individuals at all levels, including the capacity to manage challenging situations diplomatically
- Ability to maintain confidentiality and handle sensitive information appropriately
- Knowledge of HR functions and understanding of labor laws and regulations
- HR certification (e.g., PHR, SHRM-CP) a plus
Physical Requirements:
- Lift up to 30 pounds. Maybe asked to lift boxes of paper or IT equipment
- Stand, walk, bend and lift for up to 8 hours a day
- Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers
- The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurement devices; and/or assembly or fabrication parts at distances close to the eyes
