Job Description
Be a part of the team that helps make the City of Boca Raton one of the best places to live, work and play! We provide world class services, parks, beaches, and public safety. This can only happen when the best, brightest, and most committed individuals come to work for our City. We encourage like-minded individuals to apply and be part of our team! Come join us #WorkforBoca
Location
Spanish River Library
Schedule
40 hours per week, including nights and weekends as scheduled.
General Definition Of Work
Under the direction of the Program Services Librarian III, this position is responsible for the effective administration, operation, budgeting, training, and evaluation of a major service center in the Spanish River Library. Work includes supervision of professional and paraprofessional personnel and volunteers
Essential Functions
- Plans, organizes, directs, and supervises the public library’s Library Events & Community Engagement programs and services offerings to the Public, to City employees, and to the library staff
- Maintains excellent relations with the Public by handling escalated customer complaints, customer feedback and customer suggestions in a professional manner
- Maintains excellent relations with the Instructional Services staff, BRPL leadership team, the Recreation Services Department, other City departments, and BRPL stakeholders through regular communication, meetings, and reporting
- Oversees the hiring, orientation, training, supervision, scheduling, professional development, and regular evaluation of all Library Events & Community Engagement professional personnel, paraprofessional personnel; oversees the selection, orientation, training, supervision and scheduling of Library Events & Community Engagement volunteer or intern personnel
- Plans, organizes, directs, and supervises the planning and implementation for events, promotional materials, and enrollment for Summer Reading, art gallery exhibits, film or book discussion series and library-wide initiatives and provides support for programs led by library section heads or library committees.
- Plans, organizes, directs, and supervises the library’s Mobile Library Services, including community and school outreach, community partnerships, and delivery of offsite library services.
- Plans, organizes, directs, and supervises collaborative library events or programming with other City or Recreation Services teams.
- Oversight of library room reservations, including for City use, Friends, and library events, and works collaboratively with the custodial and maintenance teams to provide excellent event and room reservation customer service
- Oversight for the library newsletter and website banners, library materials for events, programs, or room reservations, and the library’s Recreator pages, and acts as the Library’s point person with the City and Recreation Services communications teams
- Serves as needed as a member of the library leadership team to determine and implement library policy, procedures, and programs related to Library Events & Community Engagement
- Collect, analyses and reports Library Events & Community Engagement statistics
- Assists in analyzing, preparing and administering budgets in assigned areas
- Enforces the Rules of Conduct, library policies, and procedures and maintains order at the libraries
Knowledge Of
Knowledge, Skills and Abilities
- Professional library principles, practices, methods, and techniques
- Relevant literature, methods, trends, and developments in the field of library services
Skilled In
- The use of computers and software applications to a high degree of proficiency
- Communication – expressing ideas effectively, in conversation, in writing, and during presentations, demonstrating an excellent command of grammar and proficiency in writing, editing, and proofreading content for accuracy.
- Administration and organization
- Research and a high degree of knowledge of information resources
- Collection, review, and interpretation of statistical data relating to library services and operations
Ability To
- Plan, organize, direct, and evaluate the work of professional, paraprofessional, and/or clerical staff and volunteers
- Work a flexible schedule that includes weekdays, weekends, and evenings as needed
- Research and analyze administrative library problems, and to make recommendations for their resolution
- Interpret library mission and objectives to community groups and the public.
- Maintain administrative and fiscal records, prepare reports and collect and report statistics.
- Communicate effectively orally and in writing.
- Work independently or as a part of a team and to organize and lead projects
- Plan, organize, and direct the work of professional, paraprofessional and volunteers
- Establish and maintain effective working relationships with coworkers, library patrons, approved community partners and others.
- Assist in the establishment of library policies and to provide accurate interpretation to community groups, public officials, professional groups, and the general public as needed.
- Represent the library at professional meetings and to participate in the development or improvement of professional library methods and standards. when assigned.
- Work independently. prioritize duties and tasks. and make sound decisions with minimal supervision.
- Tolerate occasional to moderate exposure to dust.
- Act as Building Administrator in Charge, Librarian Ill. or Library Manager, as requested.
Minimum And Preferred Qualifications
- Master's degree in library and/or information science from a college or university accredited by the American Library Association required or student currently enrolled in an accredited MLIS program
- Two (2) years' experience working in libraries, education, museums, or nonprofits required
- Possession of a valid State of Florida Class 'E' driver's license
Preferred Qualifications
- One (1) year supervisory experience.
- Experience with event promotion and marketing, including use of relevant promotion or design software, is preferred.
Post Offer Pre-employment Screening Requirements
Final offer and employment are contingent upon successful completion of the following post-offer, pre-employment screening items:
- Criminal Background Check
- Employment Verification
- Motor Vehicle Report (MVR) Check
The City of Boca Raton is an Equal Opportunity, Inclusive, Veteran's Preference Employer and Drug Free Workplace. It is the policy of the City of Boca Raton to prohibit discrimination on the basis of race, color, religion, gender, gender identity or expression, marital status, age, national origin, disability, pregnancy, familial status, sexual orientation, genetic information, or any other status or condition protected by applicable federal, state or local laws.
Benefits Summary
Full-Time Non-Bargaining Employees
ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service, and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.
Year of ServiceAccrual
0 to 5 full years8 hours per month
5 to 10 full years10 hours per month
10 to 15 full years12 hours per month
15 full years and over14 hours per month
CASH OUT OF ANNUAL LEAVE: Employees who have attained permanent status shall be permitted to cash out up to forty (40) hours of accrued and unused Annual Leave, either in a single lump sum payment or two or more partial payments, each fiscal year.
SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:
Years of servicePercentage
Less than 2 full years0%
2 to 5 full years10%
5 to 10 full years20%
10 full years or more30%
Retirement (normal, early or disability)50%
HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.
CONTINUOUS SERVICE BENEFIT: As of December 1 each year - Paid during the month of December.
Year of ServiceBenefit
5 to 10 full years$600 annually
10 to 15 full years$800 annually
15 full years and over$1,100 annually
RETIREMENT PLANS: The two pension/retirement options are listed below:
- An option to enroll in a Defined Contribution Retirement Plan. The Defined Contribution Retirement Plan will not require a mandatory contribution. The City will contribute seven (7%) percent of the annual base wages annually. The vesting period for this plan shall be one (1) year from date of hire in the classified service, which coincides with your one-year probationary period.
- An option to enroll in a Defined Benefit Retirement Plan option is available. There is a ten (10) year vesting period with a multiplier of 2.00% at normal retirement and a mandatory seven and three-quarters (7.75%) percent employee contribution.
- The two (2) options will be fully explained prior to an irrevocable selection.
Optional: 457 Deferred Compensation Savings Plan is available.
HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees. Employees hired between October 1 and March 31 shall receive 3 floating holidays. Employees hired between April 1 and September 30 shall receive 1.5 floating holidays. Floating holidays must be used within the fiscal year. Non-task employees working 10-hour days receive 10, 10-hour paid holidays but do not receive floating holidays.
FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State
TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.
MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.
EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP). Services include assistance with legal, financial, parenting, elder care, pet care, and identity theft.
01
Each applicant must complete this supplemental questionnaire as a part of the application screening and selection process. The information you provide will be reviewed and used to determine your eligibility to move forward in the selection process. Incomplete responses, false statements, omissions, or partial information may result in disqualification from the selection process. Do you agree to answer each supplemental question truthfully and that your responses can be verified from information included within the application?
02
What is the highest level of education that you have completed? NOTE: Proof of education is a required condition of employment.
- Less than High School
- High School Diploma or GED
- Trade or Vocational School
- Associates Degree or 60 credits of college courses
- Bachelors Degree
- Masters Degree
- Doctoral Degree
03
What area of study is your education?
04
How many years of experience do you have working in libraries, education, museums, or nonprofits?
- I have no previous
- 6 months but less than 1 year of experience
- 1 year but less than 2 years of experience
- 2 years but less than 3 years of experience
- 3 years but less than 4 years of experience
- 4 years but less than 5 years of experience
- 5 years or more
05
How many years of supervisory experience do you have?
- I have no previous
- 6 months but less than 1 year of experience
- 1 but less than 2 years of experience
- 2 but less than 3 years of experience
- 3 but less than 4 years of experience
- 4 years or more
06
Please briefly tell us about your supervisory experience and experience working in libraries, education, museums, or nonprofits. This experience must be clearly listed on your application work history. NOTE: "See Resume" will not be considered as a valid response. If you have no previous experience, please state "N/A"
07
Do you possess a valid State of Florida Class "E" driver's license with no more than six (6) points in the last three (3) years prior to employment?
08
To be considered for employment with the City of Boca Raton, applicants must provide at least ten (10) years of continuous history. Did you account for the last ten (10) year period including all employment, periods of inactivity, school and/or retirement?
