Job descriptionJob title:Assistant Community Association Manager (ACAM)
Reports to:Community Association Manager
Classification:Full-time/Nonexempt/Hourly
Work location:Hybrid (Remote and visiting communities between St. Augustine to Amelia Island)
Working Hours/Days:As required (typically Monday-Friday/ 9:00 am - 5:00 pm, some evenings, weekends, and/or holidays, if needed)
About the Company
At Atmos Living Management Group, we believe in delivering top-notch facility and association management that exceeds our clients' expectations. With our experience and dedicated team, we ensure the seamless operation and maintenance of facilities, guaranteeing client satisfaction and optimal functionality.
Job Summary
The Assistant Community Association Manager (ACAM) at Atmos Living Management Group supports and assists the Community Manager in overseeing and managing the financial and operational aspects of the community by completing assigned administrative tasks.
Supervisory Responsibilities
Duties/Responsibilities
- Monitor daily operations of communities, including but not limited to managing contract services, assisting the Community Manager with coordinating and conducting community meetings, and other operations as directed. *
- Schedule meetings or accommodate walk-ins with vendors, residents, staff, or other concerned parties, addressing issues and mediating as necessary. *
- Prepare specifications, requests for bids, and proposals from vendors or independent contractors. *
- Provide timely recommendations, reports, and feedback to the Community Manager.
- Attending management staff meetings as scheduled. *
- Prepare special studies, projects, or reports as directed by the Community Manager.
- Attending all meetings of the Resident Committees, if requested. *
- Attend scheduled events within the community, if required or requested by management. *
- Assist the Community Manager with various issues throughout the community.
- Aid in the development and administration of the annual operating and reserve budgets.
- Complete the annual inventory of association assets.
- Assist with Resident Committees by attending meetings, developing leaders, providing training and oversight, preparing committee recommendations, and ensuring that agendas and minutes are posted timely. *
- Ensure compliance with state requirements for conducting meetings, taking minutes, and maintaining records. *
- Attend Community Association meetings, including the annual HOA and New Homeowner orientation. *
- Assist the Community Manager with managing the delinquent assessment collections process.
- Write and edit articles for the community newsletter and website.
- Support the Lifestyle Director with recreational programs, activities, and events throughout the year.
Required Skills/Abilities
- Knowledge of community association management principles, procedures, and standards.
- Ability to work flexible hours, including evenings and weekends, as required for event management and attendance. *
- Must have proficiency in the use of Microsoft Office suite (Word, Excel, PowerPoint, Outlook) and other relevant software. *
- Strong organizational and time management abilities, with a keen attention to detail.
- Excellent communication skills, both written and verbal, with the ability to interact effectively with managers, peers, residents, vendors, and guests.
- Commitment to maintaining a professional work environment.
- The ability to multi-task on a variety of levels with the utmost of focus and professionalism.
- Valid driver’s license and reliable transportation. *
Education and Experience
- High school diploma or equivalent.
- At least one year’s related experience required.
- If required by the state, must possess and maintain the appropriate license or certification. *
Physical Requirements and Working Conditions
- Works both indoors and outdoors. *
- Some travel may be required.
- Ability to work long hours, including evenings and weekends, as necessary. *
- Prolonged periods sitting in car, at a desk, working on a computer, and talking on a phone. *
- Must be able to lift 25 lbs. at a time. *
Essential Function*
(Essential functions are the fundamental duties of the position that are critical to the successful performance of the job. These tasks must be performed, with or without reasonable accommodation, and are necessary to achieve the primary objectives of the role.)
Why Join us:
- Opportunity to work with a dedicated and experienced team.
- Competitive compensation and benefits.
- Dynamic and supportive work environment.
- Growth and advancement opportunities with the company.
If you're ready to join a team that values excellence and dedication, we'd love to hear from you! Please submit your resume and cover letter detailing your relevant experience and why you're interested in joining Atmos Living Management Group.
Atmos Living Management Group is an equal opportunity employer and welcomes candidates from all backgrounds to apply. We look forward to reviewing your application!
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