Job Details
Description
POSITION TITLE: Human Resources Assistant
DIVISION: Administration + Planning
REPORTS TO: Human Resources Director
FLSA STATUS: Non-Exempt, Part-time ($17.00/hr.)
Purpose of Position
To assist and coordinate Human Resources functions for the department, including planning employee events, record-keeping, file maintenance and HRIS data entry.
Essential Duties And Responsibilities
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Supports the Human Resource functions across the organization.
- Creating and maintaining personnel files and setting up in HRIS.
- Update and maintain employee records and maintain confidential employee files ensuring accuracy, compliance, and confidentiality.
- File, scan, and organize HR documents and personnel files.
- Assisting with the preparation of HR-related reports.
- Distributing anniversary cards & pins.
- Updating databases such as recognition platform.
- Responding promptly to external verification requests.
- Collaborating with HR team members to conduct regular audits of employee records.
- Identifying and addressing discrepancies in HR documentation.
- Assisting in the preparation for internal and external audits.
- Reviews Standard Operating Procedures to ensure accuracy and compliance with best practices, local and state standards, and the law.
- Performs customer service functions by answering employee requests and questions.
- Maintains current knowledge regarding areas of Human Resources.
- Compiles content for employee newsletter.
- Serves on the culture committee.
- Provide general administrative support.
Knowledge, Skills & Abilities
- Knowledge of labor laws, regulations and policies pertaining to human resources and volunteer services.
- Ability to maintain the highly confidential nature of human resources work.
- Ability to work independently with minimal supervision.
- Ability to communicate effectively on an individual or group basis; includes ability to speak and write clearly.
- Ability to operate a personal computer utilizing word processing, spreadsheet, database management, email and other software applications as may be necessary to perform essential job functions.
- Ability to focus on detail and maintain strict standards of accuracy.
- Ability to exert light physical effort, which may involve the lifting, carrying, pushing and/or pulling of objects and materials weighing 5-10 pounds.
- Ability to work extended periods of time at a keyboard or workstation.
Minimum Qualifications
- High school diploma/GED required.
- Associates degree preferred.
- One (1) year of relevant work experience, specifically experience in human resources.
- Or any equivalent combination of education, training and experience that provides the requisite knowledge, skills and abilities for this position.
The Carmel/Clay Board of Parks and Recreation is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without unlawful discrimination on the basis of race, color, religion, national origin, gender, disability, sexual orientation, gender identity or expression, family or marital status, ancestry, age, veteran status, or any other legally protected status.
