The Junior League of Boston (JL Boston) is seeking a full-time, hourly Office Coordinator to assist with daily clerical, administrative, and communications duties including, but not limited to, the following:

Membership Administration

Utilize a specialized platform specific to JL Boston for Membership and Organizational Administration
Maintain member information in database
Helps prepare mailings and presentations, including generating Excel lists, mail-merging to Word, and assembling final pieces for mail; creating PowerPoint presentations for member leaders
Runs reports on membership as needed

Headquarters Administration

Provides afternoon and evening time coverage, including answering phone and giving members and visitors access to building. Occasional weekend days may be required.
Processes sales of League products and tickets
Process mail and packages, including checks for deposit
Oversees headquarters supplies, including office and kitchen supplies, and assists Operations Director as needed in procurement

Communications Administration

Creates and implements League communications, including creation of content (e.g. Social media, newsletter, etc.), collateral organization, scheduling of internal and external communications.
Supports the Operations Director and Members in Communications Planning

Event Support Administration

Coordinates with member leaders in the planning and execution of League events, both at HQ and in the community
Staffs events at HQ and in the community to support member leaders

Development Support

Creates and maintains donor records involving data entry and records clean-up, with input and information from the Fund Development team.
Donor cultivation activities, including tracking, generating acknowledgment letters and preparing “ask” mailings
Supports the development and documentation of protocols to establish and nurture the donor network

Qualifications

Minimum 2 years in an administrative / program coordinator or related experience
Excellent interpersonal, communication, and organizational skills
Professional phone and email manners
Self-motivated and able to work independently and multi-task when necessary
Advanced knowledge of Microsoft Office, including Word, Outlook, Excel, and PowerPoint
Strong command of Canva, Mailchimp, and Loomly; or similar platforms with a desire to learn new platforms
Demonstrated experience with database management systems
Strong skills in data entry, maintenance, and organization
Database proficiency required
Team player with positive, professional attitude and the ability to interact with all levels of the organization
Strong work and attendance ethic, attention to detail, and ability to manage both paper and electronic files are all a must
References will be requested of final candidates, in addition to a CORI background check

This position will be scheduled to work approximately 40 hours a week at JL Boston headquarters in Back Bay, Boston. This is a full-time position with no benefits or overtime. Hourly rate will be between $22-24 per hour. Interested candidates should email a cover letter and resume to operations@jlboston.org.

About JL Boston:

JL Boston is a non-profit, member-based organization of women committed to promoting voluntarism, developing the potential of women and improving the communities through effective action and leadership of trained volunteers. Its purpose is exclusively educational and charitable.

Junior League of Boston

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Office Coordinator