The Grants Manager is a key role on our development and fundraising team as it contributes to

the agency's fiscal health and deepens trust and confidence from the community. Following

donor-centered practices, this role cultivates relationships to maximize financial gifts provided

through various avenues so that donors may pursue their values by supporting CASA’s work. This

position holds functional responsibility over Grants Management. The Grants Manager curates a

universal giving experience that exemplifies simplicity and sophistication.

Responsibilities

This position holds primary responsibility on our development team for grants management. This

role holds broad responsibility for donor relationships and resource development. Activities

include fundraising, program, and administration.

 Engage across the Development, Engagement, Casework, and Administration

departments to ensure the seamless coordination of logistics and stakeholder

management; Under guidance of the CEO, liaise with the Board of Directors.

 Coordinate with internal Communications staff to identify and ensure appropriate levels

of publicity on our fundraising and philanthropic activities.

 Participate in team meetings to support campaigns, grants, signature events, third-party

events, and other donor cultivation and donor appreciation efforts of your peers.

 Coordinate with internal staff to ensure existing and prospective sponsor, funder and

donor data is accurately recorded in the donor, communications, and other databases.

 Identify and establish fundraising measures, baselines, benchmarks and goals and report

on accomplishments; Analyze data to achieve organizational objectives and fundraising

effectiveness; Aim for continual improvement.

 Establish and manage portfolio budgets to drive income growth, Monitor and report

regularly on income forecasts and variances.

 Identify and establish standard procedures; Create project manuals and process

outlines; Solve problems when there is little guidance from established practice or

precedent.

Train other staff and supervise volunteers to help them understand their roles and

responsibilities and develop them to take on individual and group leadership roles.

 Ensure detailed recordkeeping of meetings, decisions, project management.

 Attend and deliver talks and presentations to local community groups and organizations;

Represent CASA at events as a public speaker and organizational ambassador.

 Conduct vendor contract discussions and track vendor adherence to contractual

obligations and performance as agreed.

 Establish and maintain timelines of deliverables; Organize meetings and communicate

with staff, volunteers, and vendors to ensure delivery.

 Maintain a calendar of grants to ensure that key deadlines are met, and that fundraising

capacity is maximized.

 Explore and pursue new funding opportunities and development strategies from a broad

range of sources to preserve a level of giving excitement and discourage giving fatigue.

 Evaluate grant performance through participant feedback, pre and post data analysis,

and debrief meetings to inform future planning and improvements; Discern and guide

creation of new fundraising ideas and suggestions.

 Be aware of the unique volunteer and funding needs of CASA; Build strong connections

and relationships with both new CASA connections and existing connections.

Grants:

 Manage the grant portfolio including private foundation, government, corporate,

community and other sources, Responsible for the grant life cycle from research to

proposal writing, award notification, interim reporting, grant closure and recordkeeping.

 Coordinate with program staff to identify needs, prepare RFIs to gather supporting

information and data, and ensure approval for grant deliverables; Circulate grant

guidelines and RFPs (Requests for Proposals) with relevant internal leaders; Exercise

initiative to collect and finalize program information for proposals.

 Using creative and technical writing skills, create compelling narratives and case

statements.

 Assemble and submit grant requests, including LOIs, proposals, budgets, and

presentations.

 Ensure accountability to funders by compiling and submitting timely reports through

required templates and ad hoc formats.

 Prepare requests for information from program and finance staff, gather and analyze

program data; Write interim and final grant reports (monthly, quarterly, semi-annual, and

annual reports).

 Establish and maintain personal contact and relationship with foundation contacts and

program officers.

 Prioritize projects to keep multiple projects moving in a timely manner, meet deadlines

and manage supplemental material.

 Ensure highly organized recordkeeping and file management, including paper and

electronic files, and proper records retention and destruction.

 Conduct prospect identification and research; Provide innovative ideas and concepts to

secure new funding.

Serve as the primary manager or provide back up support for the Grants Management

database or procedures for grant cycle (ex: GrantHub) including its infrastructure,

protocols, data entry systems, and gift recognition processing.

 Process and enter contacts and touch points into the CRM for the development team

and assist the accounting staff to ensure the integrity of the donor management

database.

Fundraising Campaigns:

 Lead campaign and donor cultivation through direct mail and social media campaigns

such as End-of-Year, Giving Tuesday, Amplify Austin, Big Give.

 Conceive, strategize, design, and implement donor appeals to include developing

content, creating materials, and publishing social media for campaigns.

 Collaborate with external donor fairs and attend workplace giving sites, make

presentations, and participate in community events to promote philanthropic giving.

 Create soft-development content and communications including making contributions

to the monthly newsletter and annual impact report.

 Solicit and coordinate volunteer help with direct mail projects, donor appeals and

development-related communications.

 Identify and solicit volunteer contributions to campaigns, outreach, and

communications.

 Solicit and coordinate volunteer administrative help with direct mail and other projects.

Advanced:

 With additional experience and demonstrated competency, the Grants Manager may

be responsible for advanced development and fundraising such as Corporate

Partnerships, Major Gifts, Planned Giving, and/or special projects and assignments.

Other:

 In accordance with team philosophy, complete special projects and tasks as requested

by the Director of Development and the CEO; perform other duties as situations warrant;

the above list is illustrative of tasks and responsibilities and is not meant to be all-inclusive

nor is it intended to substitute for the exercise of good judgment and initiative.

 Maintain confidentiality of CASA clients and donors; protect confidentiality by being

aware of information in workspace and of persons who can hear confidential

conversations; utilize locking enclosures for paper and electronic information.

 Participate in a minimum of 12 hours annual self-development training

 Attend conferences and workshops, meetings and events as requested, and as an

appropriate and professional representative of the organization.

 Participate in fundraising initiatives, projects, and events, as requested; attend advocate

training, advocate recognition events and court hearings periodically.

 Assist in community education and raising awareness about the CASA program.

 Demonstrate and champion alignment with CASA vision, mission, and values in daily

work.

 Travel to/from CASA offices located in New Braunfels and San Marcos; travel in 4-county

service area; and occasional travel to other locations.

Qualifications

Bachelor’s degree in business, marketing, communications, public administration, or

related field.

 2 years of relevant work experience in fundraising, donor relations, and grant

writing/management.

 Outstanding written, verbal, and public speaking communication skills; ability to convey

clear, structured, articulate, succinct and persuasive presentations and reports; with high

attention to detail.

 Strong time management skills to manage multiple assignments and deadlines.

 Strong team management with organization, delegation, and leadership skills.

 Proficiency in design and communication applications such as Canva, Constant

Contact, and MS Office 365.

 Experience with event campaigns, grant, and donor database applications such as

GiveButter and GrantHub, preferred.

 Proficiency with core social media platforms in a workplace setting.

 Experience and ability to deliver professional, polished events in a workplace or

organized volunteer setting, preferred.

 Experience working in a non-profit organization is preferred.

CASA of Central Texas, Inc.

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Grants Manager