The Grants Manager is a key role on our development and fundraising team as it contributes to
the agency's fiscal health and deepens trust and confidence from the community. Following
donor-centered practices, this role cultivates relationships to maximize financial gifts provided
through various avenues so that donors may pursue their values by supporting CASA’s work. This
position holds functional responsibility over Grants Management. The Grants Manager curates a
universal giving experience that exemplifies simplicity and sophistication.
Responsibilities
This position holds primary responsibility on our development team for grants management. This
role holds broad responsibility for donor relationships and resource development. Activities
include fundraising, program, and administration.
Engage across the Development, Engagement, Casework, and Administration
departments to ensure the seamless coordination of logistics and stakeholder
management; Under guidance of the CEO, liaise with the Board of Directors.
Coordinate with internal Communications staff to identify and ensure appropriate levels
of publicity on our fundraising and philanthropic activities.
Participate in team meetings to support campaigns, grants, signature events, third-party
events, and other donor cultivation and donor appreciation efforts of your peers.
Coordinate with internal staff to ensure existing and prospective sponsor, funder and
donor data is accurately recorded in the donor, communications, and other databases.
Identify and establish fundraising measures, baselines, benchmarks and goals and report
on accomplishments; Analyze data to achieve organizational objectives and fundraising
effectiveness; Aim for continual improvement.
Establish and manage portfolio budgets to drive income growth, Monitor and report
regularly on income forecasts and variances.
Identify and establish standard procedures; Create project manuals and process
outlines; Solve problems when there is little guidance from established practice or
precedent.
Train other staff and supervise volunteers to help them understand their roles and
responsibilities and develop them to take on individual and group leadership roles.
Ensure detailed recordkeeping of meetings, decisions, project management.
Attend and deliver talks and presentations to local community groups and organizations;
Represent CASA at events as a public speaker and organizational ambassador.
Conduct vendor contract discussions and track vendor adherence to contractual
obligations and performance as agreed.
Establish and maintain timelines of deliverables; Organize meetings and communicate
with staff, volunteers, and vendors to ensure delivery.
Maintain a calendar of grants to ensure that key deadlines are met, and that fundraising
capacity is maximized.
Explore and pursue new funding opportunities and development strategies from a broad
range of sources to preserve a level of giving excitement and discourage giving fatigue.
Evaluate grant performance through participant feedback, pre and post data analysis,
and debrief meetings to inform future planning and improvements; Discern and guide
creation of new fundraising ideas and suggestions.
Be aware of the unique volunteer and funding needs of CASA; Build strong connections
and relationships with both new CASA connections and existing connections.
Grants:
Manage the grant portfolio including private foundation, government, corporate,
community and other sources, Responsible for the grant life cycle from research to
proposal writing, award notification, interim reporting, grant closure and recordkeeping.
Coordinate with program staff to identify needs, prepare RFIs to gather supporting
information and data, and ensure approval for grant deliverables; Circulate grant
guidelines and RFPs (Requests for Proposals) with relevant internal leaders; Exercise
initiative to collect and finalize program information for proposals.
Using creative and technical writing skills, create compelling narratives and case
statements.
Assemble and submit grant requests, including LOIs, proposals, budgets, and
presentations.
Ensure accountability to funders by compiling and submitting timely reports through
required templates and ad hoc formats.
Prepare requests for information from program and finance staff, gather and analyze
program data; Write interim and final grant reports (monthly, quarterly, semi-annual, and
annual reports).
Establish and maintain personal contact and relationship with foundation contacts and
program officers.
Prioritize projects to keep multiple projects moving in a timely manner, meet deadlines
and manage supplemental material.
Ensure highly organized recordkeeping and file management, including paper and
electronic files, and proper records retention and destruction.
Conduct prospect identification and research; Provide innovative ideas and concepts to
secure new funding.
Serve as the primary manager or provide back up support for the Grants Management
database or procedures for grant cycle (ex: GrantHub) including its infrastructure,
protocols, data entry systems, and gift recognition processing.
Process and enter contacts and touch points into the CRM for the development team
and assist the accounting staff to ensure the integrity of the donor management
database.
Fundraising Campaigns:
Lead campaign and donor cultivation through direct mail and social media campaigns
such as End-of-Year, Giving Tuesday, Amplify Austin, Big Give.
Conceive, strategize, design, and implement donor appeals to include developing
content, creating materials, and publishing social media for campaigns.
Collaborate with external donor fairs and attend workplace giving sites, make
presentations, and participate in community events to promote philanthropic giving.
Create soft-development content and communications including making contributions
to the monthly newsletter and annual impact report.
Solicit and coordinate volunteer help with direct mail projects, donor appeals and
development-related communications.
Identify and solicit volunteer contributions to campaigns, outreach, and
communications.
Solicit and coordinate volunteer administrative help with direct mail and other projects.
Advanced:
With additional experience and demonstrated competency, the Grants Manager may
be responsible for advanced development and fundraising such as Corporate
Partnerships, Major Gifts, Planned Giving, and/or special projects and assignments.
Other:
In accordance with team philosophy, complete special projects and tasks as requested
by the Director of Development and the CEO; perform other duties as situations warrant;
the above list is illustrative of tasks and responsibilities and is not meant to be all-inclusive
nor is it intended to substitute for the exercise of good judgment and initiative.
Maintain confidentiality of CASA clients and donors; protect confidentiality by being
aware of information in workspace and of persons who can hear confidential
conversations; utilize locking enclosures for paper and electronic information.
Participate in a minimum of 12 hours annual self-development training
Attend conferences and workshops, meetings and events as requested, and as an
appropriate and professional representative of the organization.
Participate in fundraising initiatives, projects, and events, as requested; attend advocate
training, advocate recognition events and court hearings periodically.
Assist in community education and raising awareness about the CASA program.
Demonstrate and champion alignment with CASA vision, mission, and values in daily
work.
Travel to/from CASA offices located in New Braunfels and San Marcos; travel in 4-county
service area; and occasional travel to other locations.
Qualifications
Bachelor’s degree in business, marketing, communications, public administration, or
related field.
2 years of relevant work experience in fundraising, donor relations, and grant
writing/management.
Outstanding written, verbal, and public speaking communication skills; ability to convey
clear, structured, articulate, succinct and persuasive presentations and reports; with high
attention to detail.
Strong time management skills to manage multiple assignments and deadlines.
Strong team management with organization, delegation, and leadership skills.
Proficiency in design and communication applications such as Canva, Constant
Contact, and MS Office 365.
Experience with event campaigns, grant, and donor database applications such as
GiveButter and GrantHub, preferred.
Proficiency with core social media platforms in a workplace setting.
Experience and ability to deliver professional, polished events in a workplace or
organized volunteer setting, preferred.
Experience working in a non-profit organization is preferred.
