University Job Title
Program Administrator
Bargaining Unit
None - Not included in the union (Yale Union Group)
Time Type
Part time
Duration Type
Regular
Compensation Grade
Administration & Operations
Compensation Grade Profile
Associate (22)
Wage Ranges
Click here to see our Wage Ranges
Searchable Job Family
Administration
Total # of hours to be worked:
20
Work Week
Standard (M-F equal number of hours per day)
Work Location
Medical School Campus
Worksite Address
37-55 College Street New Haven, CT 06510
Work Model
Hybrid
Position Focus
The Translational Biomedicine Program Administrator and Registrar (PA) will be working primarily with faculty members to support the PhD program in the Yale graduate school that focuses on disease-relevant research (the program in Translational Biomedicine or PTB). The PA will oversee all programmatic activities includes scheduling, generating meeting agenda and curating meeting minutes.
The PA will also serve as the PTB Registrar and will be responsible for helping to arrange interviews of student applicants including campus visits, organizing new student orientation events, registering and tracking coursework of accepted graduate students, coordinating and monitoring timely progression of students through qualifying exams, thesis committee meetings, thesis defenses and thesis deposition, as well as overseeing the finances covering those students.
Working with the PTB and other stakeholders in the translational science community, the PA will organize both a research in progress series for trainees and a seminar series with outside speakers; the latter will require scheduling speakers, booking travel, and processing honoraria. Finally, grant-related experience (or a willingness to build skills in this area) is required to collaboratively work to coordinate PTB involvement with training grant submissions led by other Yale faculty as well as to develop and submit training grants to the NIH to fund the program.
The PA will oversee reimbursements, expense management, travel arrangements, and other programmatic functions as needed. The program administrator will be responsible for Web development for the program, including content and photo selection as well as a monthly newsletter.
Essential Duties
- In support of the overall mission, plans, directs and oversees programmatic activities.
- Develops, implements, and maintains operational policies and procedures.
- Manages program communications; identifies outreach potential, and promotes philanthropic and collaborative support of the program.
- Works closely with leadership, internal and external colleagues, and community residents to further develop and implement strategic plans.
- Identifies, solicits, and cultivates community partnerships and collaborations to assist in the development and growth of the program.
- Tracks all program activities and regularly informs leadership of progress on each initiative. Recommends structural or programmatic adjustments, changes or additions based on full knowledge of missions, goals, and objectives. Develops metrics to identify and measure the success of the program.
- Assists in identifying and evaluating potential future funding sources, and contributes to the submission of grants and contracts supporting the program, including the annual submission and writing of all content areas and budgetary sections of grant applications.
- Develops and manages the program's operating budget.
- Manages the administrative infrastructure of the program. Manages human resources including staffing and hiring, supervision, performance development, counseling and discipline, if warranted. Oversees and manages information systems, facilities, and space needs.
Required Education And Experience
Bachelor's Degree in a related field and two years of related experience or an equivalent combination of education and experience.
Required Skill/Ability 1
Strong written and oral communication skills. Excellent interpersonal skills with an ability to work with faculty, staff, administrators and community members. Ability to interact respectfully, collegially, and professionally with all staff and volunteers at all levels of responsibility.
Required Skill/Ability 2
Demonstrated project management and negotiation skills. Knowledge of diverse industry standards (particularly government granting agencies, publishing, and academia). Ability to understand and maintain the highest levels of confidentiality.
Required Skill/Ability 3
Strong ability to independently seek out information from entities within and outside the institution with support. Ability to maintain the highest ethics as they relate to all aspects of research, curatorial, and programmatic endeavor.
Required Skill/Ability 4
Demonstrated experience with collaborative, multidisciplinary projects, to advance the academic program. Knowledge of the Yale campus community is advantageous.
Required Skill/Ability 5
Self-starter with strong work ethic, demonstrated ability working on deadlines. Flexibility, good judgement, and ability to handle complex situations. Ability to work on the program website and newsletter including selection of photos and content. Willingness to learn new technologies as needed.
Drug Screen
No
Health Screening
No
Background Check Requirements
All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.
Posting Disclaimer
The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the particular position. Employees will be assigned specific job-related duties through their hiring departments.
EEO Statement
University policy is committed to affirmative action under law in employment of women, minority group members, individuals with disabilities, and protected veterans. Additionally, in accordance with Yale’s Policy Against Discrimination and Harassment, and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.
Inquiries concerning Yale’s Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).
Note
Yale University is a tobacco-free campus
