Description
Note:
On site
Sr. Project Management Coordinator
Responsibilities will include
- Document management pertaining to SOP and JHA creation, revisions, and workflows executed through CDOCS system
- Maintain a robust scheduling system to ensure training and associated assessments are adequately met to ensure training compliance
- Administer, maintain, and manage the organizations monthly KPI’s using systems such as Smartsheet, Tableau, and Maximo
- Facilitate monthly business performance meetings with site leadership teams to report performance and corrective actions when metrics are not met
- Manage finances through company report systems to ensure vendor POs are reconciled; work with management through monthly meetings to ensure organizational budget adherence
- Maintain F&E Work Center Team dashboard and manage improvements through feedback gathering and team workshops
- Produce and distribute regular and custom reports required upon request to support management and leadership team in operations
- Support F&E team during audits; coordinate IRFs, review files and records as required by requesters to ensure timely responses to inspectors and site audit team
- Work as the deviation development lead for F&E by facilitating assessment meetings, RCA’s / CAPA schedules, and incident critiques and investigations
- Facilitate meetings and generate meeting minutes to ensure topics discussed are collected appropriately, action items documented and tracked and addressed. Schedule follow-up meetings for activities needing further coordination
- Work with management team to develop and maintain a robust training program in LMS. Schedule working meetings with managers to coordinate, and update TAPs as necessary prior to Annual Training Reviews for all staff within the F&E organization
- May participate in and/or coordinate the presentation of completed projects, best practices, and continuous improvement initiatives, logs, and staff recognition activities and organizational events
- Make recommendations for potential solutions to issues encountered and/or problem solve to address countermeasures when assigned
- Provide technical writing support for cross functional groups within the F&E organization
- Support management team with developing and facilitating quarterly safety workshops
- Develop the organization’s monthly newsletter by working with team leaders from each functional area
- Create presentation materials and spreadsheets as necessary
Basic Qualifications
- Associate’s degree and 4 years of Project Management or Administrative experience
- High School Diploma / GED and 6 years of Project Management or Administrative experience
Preferred Qualifications
- Ability to work well in a fast-paced, deadline driven environment, while collaborating to solve issues and drive continuous improvements
- Excellent written and verbal communication skills; adept in communicating key business information
- Outstanding organizational and interpersonal skills
- Proficient Microsoft Office skills (MS Word, MS Excel, MS PowerPoint, MS Outlook)
- Knowledge of Smartsheet programs
- Experience working with procurement systems
- Ability to prioritize projects
Top 3 Must Have Skill Sets
- Must have strong document management skills within CDOCS
- Must have experience in training programs *LMS experience is nice to have*-- maintaining, developing, scheduling
- Also should procurement experience preferably within My Buy
- Person should also have strong reporting skills
Pay Rate between open rate based on experience.
"This posting is for Contingent Worker, not an FTE"
