About Us
Aspen Institute
The Aspen Institute is a global nonprofit organization committed to realizing a free, just, and equitable society. Since its founding in 1949, the Institute has been driving change through dialogue, leadership, and action to help solve the most critical challenges facing communities in the United States and around the world. Headquartered in Washington, DC, the Institute has a campus in Aspen, Colorado, and an international network of partners.
Commitment to Diversity, Equity & Inclusion
To achieve our mission of a more free, just, and equitable society, we commit to working proactively to advance the principles of diversity, equity, and inclusion across our myriad endeavors such as the recruitment, compensation, training, and advancement of staff. The best people-serving institutions make this commitment, and we seek to be a leader in the ways that we do so and learn from others. Visit our website to learn more about our commitment and recent actions taken toward building and nurturing a diverse and inclusive environment.
City Innovation, Aspen Institute
Aspen Institute seeks a motivated and creative intern to assist with the expansion of Bloomberg CityLab to drive year-round dialogue and action on urban issues and solutions. Bloomberg CityLab, a project of the Aspen Institute and Bloomberg Philanthropies, convenes artists, academics, funders, and other public and private sector leaders focused on improving cities and spreading urban strategies that work. Since 2013, CityLab has occurred in New York, Los Angeles, London, Miami, Paris, Detroit, Washington, DC, and Amsterdam. The multi-day gathering shares creative ideas and solutions with city leaders to create inclusive and thriving communities.
About This Role
The intern will support the Director and Program Associate, City Innovation, Aspen Institute's existing partnership with the Government Innovation team at Bloomberg Philanthropies, and the Aspen Ideas team to develop and execute content for the annual Bloomberg CityLab event. Additionally, this position, when possible, will help transition Bloomberg CityLab from an annual event into a year-round series of programming that connects city leaders around the world to the best, most innovative thinking on urban issues and solutions.
The ideal candidate brings an entrepreneurial and creative mindset with strong data management skills, and event logistics experience. The intern should also have an appreciation for excellent customer service, problem solving, and teamwork. Intern is encouraged to attend Bloomberg CityLab in Mexico City to take place October 14-16 if their school commitments allow. However, attendance is not required. All travel, meals, and hotel accommodations will be paid for by The Aspen Institute.
This position reports directly to the Program Director and Program Associate. The hourly rate for this role is $18/hr with an expectation of 20 Hours per week for approximately 10 weeks. The intern will work virtually during regular business hours of the Aspen Institute and will set their schedule with the Program Director and Program Associate.
Note: Occasionally odd and/or longer hours would be expected from September to October. Interns must complete a weekly timesheet and will be paid for hours worked.
What You Will Do
Bloomberg CityLab and year-round programs (45%):
- Support logistics of high-quality programming including seminars and receptions (ie, ordering food, checking in guests, etc). Includes but not limited to collecting and editing speaker bios, monitor presentation or panel materials, supporting speakers/guests, and printing event materials.
- Support logistics of Bloomberg CityLab 2024, including database management, travel and lodging data entry, and management of speaker materials.
- Take notes during meetings with funders, consultants, Aspen staff, and external partners.
Data Management (40%):
- Support the program associate in regularly updating all databases and files related to CityLab and City Innovation.
- Clean data and assist the team in the development of year end reports, surveys, and other program requirements.
- Maintain and organize all the team’s files in a manner that is readily accessible and clear.
- Regularly manages all program systems and platforms with latest information and data related to marketing and communications.
Communications Projects and other Admin Tasks (15%):
- The intern has the autonomy to identify and implement projects and/or needs that relate to their interest and the City Innovation team; Other communication related projects and administrative needs will arise that involve basic project management skills.
What You Will Need To Thrive
- 1+ years relevant work experience and Currently enrolled in undergraduate accredited university or recent graduate (Winter 2023 or Spring/Fall 2024).
- Knowledge of basic social media and digital marketing, with basic graphic design skills.
- Exceptional organizational skills and strong attention to detail.
- Excellent written and oral communications skills.
- Advanced proficiency in Microsoft Office Suite, Google Suite.
- Basic proficiency in newsletter and graphic design software is a plus.
- Commitment to equity, diversity, and inclusion within the Institute and in public programming.
- Proven ability to learn new platforms efficiently and willingness to be trained in new systems.
- Demonstration of interest in current affairs and intellectual curiosity are a plus.
Additional Information
The Aspen Institute is an Equal Opportunity Employer and complies with all District and federal laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or protected veteran or disabled status and will not be discriminated against.
If you would like to request a reasonable accommodation regarding the accessibility of our website, a modification or adjustment of the job application or interview process due to a disability, contact HRSupport@aspeninstitute.org or call (202) 736-5800.