Company Description
Tri-Eagle Sales, established in 1996, is the leading beverage distributor across a 16-county territory in North and North Central Florida. With facilities in Tallahassee and Ocala, our team of 256 dedicated professionals serves over 2,400 retail customers. We proudly market, sell, and distribute Anheuser-Busch InBev brands, including highly regarded craft and import brands such as Proof Brewing and Stella Artois, as well as a diverse range of ciders, wine, spirits, and specialty beverages.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
PAYROLL & HR
- Payroll administration which includes processing bi-weekly payroll (PTO, time edits, personnel changes, internal payroll, incentive payments, pay adjustments, etc.) for all 2 locations (Ocala and Midway)
- Post open positions in Paylocity and pre-screen applicants
- Order background checks, schedule drug tests and physical assessments for new hires and request DOT previous employment information and FMCSA Clearinghouse queries as required for employees
- Process new hire documentation and process new employees in Paylocity
- Assist with personnel policy and procedure issues, attend weekly People Meeting
- Conduct new employee orientation
- Update and maintain physical and digital organization chart
- Maintain employee files and DOT driver qualification files
- Handle employee separation process
- Send weekly communication to applicable employees regarding DOT medical certificate and driver’s license expiration dates
- Complete DOT employment verification/safety performance history records requests for previous employees
- Handle employee inquiries regarding payroll, benefits, company policies, etc. Escalate questions/issues to HR Director as needed
- Monitor the 30/60 and annual review process
ADMINISTRATIVE & ACCOUNTING
- New employee Cintas uniform orders and tracking of yearly uniform allowance spending
- Assist with setup of company applications and programs, such as Paylocity, Outlook, and BrewU
- Assist with iPhone and iPad provisions, as needed
- Cross train and perform duties as a backup for Route Accounting Coordinator, as needed
- Create and distribute monthly newsletter to all employees
Miscellaneous
- Attendance and punctuality are critical. Although days and times are subject to change, generally the shift is Monday - Friday and begins at 8:00 am.
- Follow all company policies and procedures in addition to performing other duties as assigned.
- Work safely and adhere to company safety policies and procedures.
- While on duty, in and away from the office, the Payroll Specialist/Administrative Assistant represents Anheuser-Busch and Tri-Eagle Sales and must exhibit excellent interpersonal relationship skills, use good judgment, and act and dress in a professional manner.
- The position must relate well with all department personnel and supervisors, retail customers and the general public.
QUALIFICATIONS AND REQUIREMENTS:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
EDUCATION AND EXPERIENCE:
- High school diploma or general education degree (G.E.D.) and 2-3 years Human Resources experience including payroll preferred.
