Administrative Assistant

Job Title: Personal / Administrative / Production Assistant

Type: Perm

Start Date: ASAP

Location: New York/Brooklyn NY

Salary: $60,000

Job Description:

This role is a combination of Personal / Admin Assistant but there is also a social media production component to this role. This role will continue to grow and evolve, so additional tasks may be added over time. The role will work out of lower Manhattan and Brooklyn. This is a permanent role, salary, benefits, paid time off.

GOTG Tasks:

• Daily TikTok posting (3-5x per week)
• Daily email check and substack subscriber requests
• Booking podcast studio, sending calendar invites, coordinating with guests as needed
• List of timely topics before episode recording
• Taking notes at or after recording, clip suggestions
• Coordinating weekly podcast ads with podcast producer
• Sending ad information, pod information, and clip suggestions to video editor
• Drafting podcast description and title
• Weekly newsletter - coordinating content, drafting, finalizing, and sending
• Weekly timestamps for episodes - updating timestamps and descriptions on YouTube and scheduling
• As needed attendance at related events
• Podcast live show prep + Canva management (during tour season)
• Traveling to and running live shows
• Coordinating travel (flights, car service)

Additional GOTG Tasks:

• Uploading weekly clips on YouTube (YouTube shorts)
• Managing threads posting of clips/engaging content
• Posting IG stories as needed
• Coming to each podcast, recording with a sound and ready to help us film a TikTok at the end or in the beginning
• Podcast guest research: prepping background info, past interviews, and potential questions for upcoming guests.
• Community engagement on socials
• Last-minute availability for late-notice events and schedule changes
• Sending flowers/gifts to brand partners, etc
• Call Ubers, order food delivery
• Event planning support: coordinate details for parties, events, etc

Personal Assisting:

• Shooting campaigns on iPhone / Digital Camera
• Attending events
• Shipping and returning items
• Opening PR packages
• Steaming clothing before shooting
• Personal errands
• Clean/organize space to create clean shot backgrounds
• Pack suitcase for travel/shoot
• Event planning support: coordinate details for parties, events, etc

Additional Personal Assisting Tasks:

• Posting YouTube shorts
• Updating individual Amazon Storefronts
• Book appointments/reservations
• Pulling shopmy / LTK links
• Adding LTK links to their individual YouTube descriptions