Operations Manager

Time: 70% with flexible regular hours (some Saturdays and evenings required)

Starting Date: July 2025

The Perrone-Sizer Institute for Creative Leadership (PSi) develops a network of adaptive leaders who mobilize teams by championing racial justice and equity, integrating artistic and design thinking, and engaging with youth and families to transform schools and community-based organizations.

The PSi Operations Manager is a key member of the Leadership Team, providing administrative leadership to support PSi’s programs, curriculum, and community engagement efforts. This role ensures smooth day-to-day operations and a seamless experience for current cohort members and alumni, while contributing to the program’s strategic growth.

Responsibilities & Duties, include but not limited to:

Program Coordination & Logistics

• Prepare instructional materials.
• Curate, organize, and upload course materials for faculty using Google Drive and the Canvas course management platform.
• Manage events calendar, invitations, and reminders to all constituents.
• Coordinate and implement logistics for August and April intensives, January Consultancies, final presentations, graduation, up to four regular class days, and key program events throughout the year, including coordinating with locations, delivery, set-up, and take-down. 
• Provide other logistical support to PSi faculty as needed.

Administrative Coordination & Logistics

• Coordinate all aspects of business office and human resource management with TSNE’s Fiscal Sponsorship Team.
• Provide financial oversight, monitoring and auditing budget monthly.
• Manage accounts payable and receivable.
• Draft contracts with contractors and partner organizations.
• Maintain and update database, ensuring data integrity and accessibility.
• Maintain and update website to ensure accurate and timely information.

Community Engagement & Recruitment

• Communicate with both external and internal (cohort and alumni) regarding questions and requests.
• Assemble content from team members and broader PSi community to edit and publish a monthly PSi Alumni Bulletin, to maintain strong connections with graduates.
• Manage student recruitment efforts, outreach, and the application process, and oversee admissions in collaboration with PSi faculty.
• Create and distribute outreach materials and invitations for all constituents.
• Draft articles, grant proposals, reports, and marketing materials for events and projects.

Strategic Planning & Leadership

• Actively participate in weekly leadership team meetings, managing agendas and contributing to discussions.
• Actively participate in visioning and strategic planning efforts to expand PSi’s impact.
• Meetings with individual Directors as needed.

Qualifications:

Skills

• Strong project management and organizational skills.
• Excellent writing and communication skills.
• Ability to work both collaboratively and independently.
• Strong computer skills, including Microsoft Office, Google Suite.
• Proficiency with Canvas course management system (or willingness to learn).
• Ability to learn and use data management systems, and website, newsletter, and other design tools effectively.
• Bachelor's degree and some experience in teaching, learning, or curriculum development preferred.

Personal Attributes

• Detail-oriented and highly organized.
• Respectful of diverse perspectives, teaching styles, and student needs.
• Collaborative as well as assertive
• Open to unlearning and relearning to foster their own growth.
• Flexible and adaptable.

Other

• Valid Driver’s license.
• Access to a vehicle.
• Ability to work on some weekends and evenings.
• Must be able to lift and move boxes of materials and set up tables and chairs.