Description And Functions
Open Until Filled
General Description
Be a part of the Water Quality Division (WQD) team and experience the WDEQ
mission and vision. The Records and Data Management Clerk position provides high-quality records and office support to the WQD. By ensuring the access and preservation of administratively important records, this position conducts activities that support effective and efficient operations for the WQD and its programs.
Human Resource Contact: DEQ HR deq.hr@wyo.gov
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function which may be performed in the job level.
- Gather, examine, record, and maintain information in WQD’s records and data management systems.
- Capture digital images of documents according to best practices and WQD specifications, performing quality control on digitized content.
- Perform quality control, basic image enhancement, and editing of digital records.
- Create metadata according to WQD specifications.
- Troubleshoot basic problems with hardware, software, and image quality. Refer problems and ask questions of the supervisor as appropriate.
- Ensure final documents are routed to appropriate locations for records storage to meet retention schedules.
- Communicate effectively.
- Track incoming mail using electronic document management procedures and tracking systems.
- Assist with analyzing information for monthly dashboard reporting.
- Establish effective working relationships with technical staff.
- Answer phones and direct calls or take messages when needed.
- Assist with training temporary clerical staff on an as-needed basis.
Qualifications
KNOWLEDGE:
- Knowledge of scanning and imaging systems and procedures.
- Knowledge of quality control standards for imaging.
- Knowledge of data compilation and organization.
- Skill in the use of scanners and image capturing software.
- Knowledge of SharePoint and other electronic records management systems.
- Strong skills in Microsoft Word and Excel; Google Docs; and Adobe systems.
- Possess strong communication skills with attention to detail.
- Possess strong time management skills.
- Experience working in a team-oriented, collaborative environment, with the ability to work well with others.
- Ability to demonstrate independent judgment and decision-making skills to ensure program requirements are met and procedures are followed.
- Ability to deliver high-level customer service, both internally and to the public.
Education
MINIMUM QUALIFICATIONS:
Associate's Degree (typically in Records or Data Management)
Experience
0-1 year of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician
OR
Education & Experience Substitution
2-4 years of progressive work experience (typically in Records and Data Management) with acquired knowledge at the level of a Records & Data Management Technician
Certificates, Licenses, Registrations
None
Necessary Special Requirements
Physical Working Conditions
- Typically, the employee may sit comfortably to perform the work; however, there may be some walking, standing, bending, carrying light items, driving an automobile, etc.
- Must be able to lift up to 40 pounds with or without accommodation.
Notes
- FLSA: Non-Exempt
- The Wyoming Department of Environmental Quality may use a video interview as a mandatory first step of our process. If chosen for a video interview, you will receive an email with all the necessary information to complete the process.
Supplemental Information
Click here to view the State of Wyoming Classification and Pay Structure.
URL: http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming provides employees with a range of valuable benefits and offers a fulfilling career path. Employees enjoy comprehensive healthcare coverage, including medical, dental, and vision plans, ensuring their well-being and that of their families. Additionally, the state offers multiple retirement plans, which provide financial security and stability for employees once their career in public services comes to an end. the state recognizes the importance of personal time and offers generous paid time off and flexible arrangements, allowing employees to recharge, take care of personal matters, and maintain a healthy work-life integration.
There are many benefits to living and working in Wyoming. Beautiful country with wide-open spaces, clean air, great recreational activities, and no State income tax to mention a few!
Click here to learn more!
01
(AA) Which of the following best describes your highest completed level of education to date or within the next three (3) months? (Transcripts may be required.)
- High School Diploma/GED/or Equivalent
- Some college Coursework, No Degree Received
- Associate's Degree
- Associate's Degree and additional coursework
- Bachelor's Degree
- Bachelor's Degree and additional coursework
- Master's Degree
- Master's Degree and additional coursework
- Doctorate Degree
- Doctorate Degree and additional coursework
- None of the Above
02
(AA) Which of the following Quarter/Semester credit hours best describes your completed college education to date or within the next three (3) months? (Transcripts may be required.)
- 45+ Quarter hours/30+ Semester hours
- 90+ Quarter hours/60+ Semester hours
- 136+ Quarter hours/91+ Semester hours
- 180+ Quarter hours/120+ Semester hours
- 225+ Quarter hours/150+Semester hours
- N/A
03
(BARD05) Which of the following best describes your work experience in Business or Office Communications? Experience definition: (This experience includes, but may not be limited to, the following: records or record's data management, or other similar office experience.)
- No relevant experience, but willing to learn.
- Less than two (2) years of relevant experience.
- Two (2) to less than four (4) years of relevant experience.
- Four (4) or more years of relevant experience.
04
(AA) Describe your relevant experience below.
05
(A1) Where did you hear about this opportunity?
- Government Jobs @ www.governmentjobs.com/careers/wyoming
- Indeed
- LinkedIn
- Zip Recruiter
- Wyoming Workforce Center
- Other job sites (Wyoming at Work, Monster, etc.)
- Social Media (Facebook, Twitter, etc.)
- Newspaper/Newsletter Advertisement
- Career Fair
- Human Resources Division
- Friend or Acquaintance (Not State Employee)
- Current State Employee
- Other
06
(A1) If you selected Other, please tell us where you heard about this opportunity.
07
(A1) If you selected "Current State Employee" please provide the employee's first and last name, and include the department they work for, if known. Please limit this response to only one employee. This employee may be eligible for a Referral Bonus.
08
(AA) VETERANS' PREFERENCE DISCLOSURE: PER WYOMING STATUTE, current employees of the State of Wyoming are not eligible for veterans' preference. If you are not a current employee of the State of Wyoming, to be eligible to receive veterans' preference you MUST have been a resident of the State of Wyoming for a period of one (1) year or more at any time prior to submitting this application. I have read and understand the veterans' preference disclosure.
09
(AA) VETERANS' PREFERENCE: If you are a war veteran as defined in section 101, Title 38, United States Code or are the surviving spouse of a war veteran who receives survivor benefits from the federal government based on the veteran's military service, and wish to claim veterans' preference, please attach the appropriate documentation substantiating your claim. Indicate below your appropriate veterans' preference status. By requesting veterans' preference, you are certifying that you meet the statutory requirements as described in the above disclosure.
- Current State Employee
- Veteran - DD214 Attached
- Disabled Veteran (10% or more) - DD214 and Veteran's Disability Determination Attached
- Surviving Spouse of a Deceased Veteran - DD214 and proof of Survivor Benefit Attached
- None of the above
10
- Please be advised that an incomplete application WILL NOT be considered for employment. An attached resume' is not required and is not an acceptable substitution for a completed application. Some State of Wyoming agencies use E-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities at https://www.uscis.gov/e-verify. I have read and understand the above statement.
- Yes
- No
- Required Question
