Young Life

Area Office Assistant

Young Life New York, NY
Young Life

Area Office Assistant

Young Life New York, NY
3 days ago
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Job Specific Working Conditions

West Side, Manhattan

Area Office Assistant

Summary

This position assists an area director I or one of the four administrator positions.

Essential Duties

  • Written and Verbal Communication
  • General office support (correspondence, filing and mailings.)
  • Answer phones.
  • Respond to voicemail, e-mail and phone calls in a timely and professional manner.
  • Send thank-you letters to donors.
  • Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.
  • Administration
  • General financial assistance (process and track donations).
  • Update and maintain donor and leader databases (make sure leader forms, driver questionnaires and background checks are up-to-date).
  • Maintain contact databases including the following:
  • Update area donor database on a regular basis.
  • Enter club card data into kid database.
  • Update parent database.
  • Maintain newsletter recipient list.
  • Create and maintain banquet invitation list.
  • Update contact in Palm/Outlook.
  • Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.
  • Human Resource for Regional Administrators
  • Track and report vacation, sick and personal days for eligible area staff.
  • Submit timesheets for hourly staff.
  • Complete Personnel Action Requests and required documents to hire or terminate area staff and forward to region for approval.

Education

  • High school education or equivalent.
  • Associate’s degree preferred.
  • On-going education encouraged.

Qualifications Required For The Job

  • Previous administrative assistant experience preferred.
  • Must be able to type 55 to 60 words per minute with few errors.
  • Proven data entry skill, which must be accurate and rapid.
  • Demonstrated proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint.)
  • Strong organizational skills with attention to detail.
  • Must have good grammar skills and strong written and verbal communication skills.
  • Ability to maintain confidentiality.
  • Basic accounting skills.
  • Must be detail-oriented while successfully accomplishing multi-tasks.
  • Proven relational skills with both kids and adults.

  • Seniority level

    Entry level

  • Employment type

    Part-time

  • Job function

    Administrative

  • Industries

    Religious Institutions

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