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Join the Discovery family, where quality and service are at the heart of everything we do!
This role will be located at one of Discovery Land Company's locations: Driftwood Golf and Ranch Club, set outside of Austin, TX.
Driftwood Golf and Ranch Club is seeking an Events Coordinator to join the Events Department.
The Events Coordinator strives to provide exceptional experiences, communication and memories for Members and their guests, prior to, during, and after their event. The Events Coordinator is responsible for assisting in event production from planning and execution of Club and private member events, focused on both administrative and creative tasks.
Key Responsibilities
General support for Events Manager, inclusive of but not limited to:
- Responds to incoming private member event opportunities for the Club including private member events and Club events with the goal of growing private event business at the Club
- Assists in creating Banquet Event Orders (BEOs) for events detailing staffing, menus, vendors, etc. from all related departments and assists in ensuring all BEOs are signed by a member prior to event.
- Updates weekly Coordination Overview to be circulated at weekly coordination meetings, via Slack and shared with HR to update on Employee App to keep departmental managers and other team members aware of events, changes, expectations, through clear and frequent communication.
- Designs, maintains, and prints menus for all events requiring dedicated menus.
- Requests and quotes vendor pricing for Club and private events, including furniture, rentals, photographer, music, flowers, A/V, decorations, etc.
- Supports Events Manager with communication with internal team members and external vendors.
- Assists Events Manager with vision boards and proposals for private member events.
- Supports set up and/or break down of events – first in, last out philosophy.
- Assists Member Services as needed in the day-to-day operations of the Department, when there are not events scheduled.
- Handles invoice tracking, coding, and confirms they are submitted to AP.
- Manages Banquet storage along with all items used for Club events.
- Create and maintains inventory counts, monthly, and on all Banquet supplies.
- Tracks all Club events in Pacesetter Member app and in Weekly Newsletter in support of the Member Services team to ensure all information is correct.
- Additional duties as requested.
Qualifications
- Two (2) years' experience within the Hospitality Industry or Events space.
- College Degree in Management, Marketing, Hospitality or similar field is preferred.
- Previous experience in a luxury hospitality or private club environment is preferred.
Additional Requirements
- Positive attitude, professional demeanor, and exceptional communication and interpersonal skills to deliver service to members, guests, and team members.
- Must be able to work flexible work hours/schedule including evenings, weekends, and holidays. Long hours may be required due to business demands.
- Ability to work in a team environment.
- Ability to stay calm and focused during the busiest of times.
- Ability to read, write, speak, and understand English; additional languages preferred.
- Ability to meet the physical demands of the position including, but not limited to, working indoors and outdoors in all weather conditions, standing, walking, and moving for periods of greater than eight (8) hours, and lifting and carrying items sometimes greater than fifty (50) pounds.
Benefits
- Competitive Pay or Wage Range
- Medical, Dental, and Vision Benefits (Full-Time Year Round Only)
- 401k Contribution (Full-Time Year Round Only)
- Paid Time Off and Paid Holidays (Full-Time Year Round Only)
- Employee Meals, Referral Incentives, and Recognition Programs
- Holiday Pay
- Professional development and upward mobility opportunities
- Work-Family Culture
About Us
Set against gentle, rolling hills with towering oak trees, native wildflowers, prickly pear cacti, and massive 50-foot cliffs above a flowing creek, Driftwood Golf & Ranch Club is Texas as you’ve always imagined it. Our private, 800-acre community gives members access to 70 acres of vineyards, a championship 18-hole golf course designed by renowned architect Tom Fazio, and magnificent natural landscapes with dramatic, sweeping views of the Texas Hill Country. Driftwood features two connected parcels: The Ranch, which focuses on a luxurious golf-centered lifestyle; and the Creek, which features the property’s most scenic areas, including the vineyard. Located just 25 minutes outside of Austin, our family-forward destination is both rural and refined. A true vision of Texas unlike any other. At Driftwood, our employees use their personal talent, passion, and resources to meaningfully integrate with diverse cultures and communities. All while providing the highest level of member and guest services and contributing to the creation of unforgettable experiences. For more information about our club, please visit: https://www.driftwoodgolfclub.com/
Discovery Land Company is a U.S.-based real estate developer and operator of private residential club communities and resorts with a world-renowned portfolio of domestic and international properties. The mission of Discovery Land Company is to create one-of-a-kind environments that provide individuals and families the freedom, security, and resources to learn, grow, and play in some of the most beautiful places in the world. For more information about our company, please visit: http://www.discoverylandco.com.
