HOURS: 20-25 hrs/wk during school; 40 hrs/wk during breaks
We work with businesses and organizations of all kinds to provide them with personalized promotional products. A small part of their job is the biggest part of ours - that's why one of our core values is to provide remarkable service. When you work here, you'll be treated with the same level of respect and positive attitude.
As a human resources intern, you'll be responsible for recruiting, employment file maintenance, benefits administration, report generation and other projects.
As a human resources intern, you'll learn various human resources functions, which will lead you to work without close supervision, produce quality work, and handle periodic special projects independently. The environment may involve a high level of varied activity, along with frequent interruptions. These skills will prepare you for your future career in human resources.
Here's what a typical day might look like. (These are the essential functions of the job). Other duties may be assigned.
- Demonstrate the eight core principles that guide every 4imprint teammate on a daily basis: Honesty, Curiosity, Collaboration, Flexibility, Accountability, Empathy, Positive Attitude, Humility.
- Responsible for consistently meeting and maintaining performance objectives and/or goals.
Recruiting Duties
- Prepare and coordinate postings of job openings with internal and external sources, including our 4imprint intranet site, external website, and various other recruiting sites.
- Maintain online applicant tracking system, along with various spreadsheets to ensure accurate recordkeeping of interview and onboarding paperwork.
- Schedule and conduct a high volume of phone interviews and coordinate face-to-face interviews, handling multiple candidates and roles concurrently.
- Return phone calls and emails from applicants inquiring about job openings or the status of a resume.
- Send out email correspondence to candidates who are not chosen.
- Help maintain and coordinate name badges and various paperwork for new and temporary associates.
Benefit Duties
- File a wide variety of forms into personnel/medical files, traveling to our Downtown Office on a weekly basis.
- Administer tuition reimbursement program.
- Assist associates with questions regarding payroll, technology, and benefit issues or interpreting company policy.
- Assist with distributing benefit, payroll and other information to associates via posters, PowerPoint, and other modes of communication.
- Assist in reconciling monthly invoices.
- Assist with processing new hire paperwork.
- Assist with updating human resource forms.
Miscellaneous Duties
- Communicate messages with associates who do not have access to email.
- Contribute to the weekly newsletter as needed.
- Prepare informational materials to be hung around the building; as well as displayed on various forms of media.
- Assist in generating and analyzing HRIS reports.
- Assist with other projects as needed.
- Represent 4imprint at recruitment events in a professional manner.
You might be a fit for this position if you are
- Someone who can maintain utmost level of confidentiality due to the sensitivity of the work in this department.
- Someone with a demonstrated ability to work without close supervision, produce quality work, and handle periodic special projects independently, while maintaining focus and sense of urgency in an environment with frequent interruptions and a high level of varied activity.
- A self-starter who takes initiative, delivers remarkable customer service and solves problems with both internal and external individuals.
- Friendly, tactful and professional in your communications on the phone, in person and in e-mail and capable of skillfully handling difficult conversations and situations.
- A multi-tasker who is ready to act in any situation.
- Extremely organized and focused on the details that matter.
- Knowledge of state and federal employment laws helpful.
- Someone who enjoys change and trying new things.
Required Education/skills/experience
- Actively pursuing an Associate's or Bachelor's degree in human resources.
- Demonstrate proficiency in data entry, MS Outlook, Word, Teams, and Excel.
- Excellent written and oral communication skills.
Work Environment
4imprint has a drug-free workplace policy.
An individual in this position must be able to successfully perform the essential duties, responsibilities, and physical demands listed in this job description.
The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of the job. Reasonable accommodation(s) will be made to enable individuals to perform the essential functions.
- Regular and predictable attendance.
- Ability to effectively communicate with others (verbally and in writing).
- Ability to enter data.
- Work will be performed at 4imprint, Oshkosh offices.
H-1B or other work authorization visa sponsorship is not offered for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. If you have questions regarding this, please contact Human Resources.
Equal opportunity employer. This company considers candidates regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.
