A Commercial Real Estate company based in Rockville, MD is seeking a Human Resources Coordinator to join their team. Reporting to the Head of People, the Human Resources Coordinator performs a variety of complex and confidential HR duties in support of the Human Resources Department. This position is deeply involved in the employees’ life cycle including overseeing the onboarding program, assisting with training and development activities, actively supporting recruitment and supporting the Sr. Benefits Administrator and Payroll Manager. This role will also help organize, coordinate, and carry out all human resource department projects and processes. This position is a full time in office position.
Status: Direct Hire
Salary: $60K-65K DOE
Duties and Responsibilities:
HR Systems
- Input all employee information changes, including new hires, promotions, job changes, salary changes etc. in the HRIS system.
- Create, generate, and analyze reports from HR systems.
- Ensure data integrity by assisting with quarterly audits of HR systems.
- Assist with build-out and maintenance of HR modules.
Compliance
- Supports Human Resources Department in educating employees on and enforcing company policies.
- Maintain personnel files and other HR records in compliance with regulatory requirements.
- Maintain I-9 documentation and perform yearly audits to ensure regulatory compliance.
- Reviews, tracks and documents compliance with mandatory and non-mandatory training.
Employee Relations
- The first point of contact for employee and management questions regarding employee information requests, and conduct intake meetings for employee concerns.
- Monitor and complete employment verifications and monitor human resources inbox.
- This position will be the employee engagement and Culture champion. This role will coordinate events and activities to boost employee morale and increase employee engagement.
- Involved in the planning and responsible for the execution of all Human Resources recognition programs
- Create and distribute monthly company newsletter.
Recruiting
- Assist in the full hiring process of employees, including recruitment, interviews, verifying work-history and references, and tracking of new possible candidates in HRIS.
- Coordinate candidate interviews in support of Hiring Managers.
- Coordinate and attend recruiting events, i.e. career fairs.
Employee Welfare
- Back up to Sr. Benefit Administrator with benefit administrative tasks.
Payroll
- Back up to Payroll manager
Onboarding
- Ensure all documents related to employment are accurately completed by candidates and new hires.
- Administer background checks.
- Develop, maintain and conduct orientation programs for new employees.
- Ensure office/cubicle, computers, office supplies, access badges etc. are available for employee on their first day of employment.
Termination
- Respond to Separation Requests for unemployment cases. Notify department head of any discrepancies in order to formulate appropriate responses.
- Coordinate all pre-exit activities
- Conduct exit interviews and provide feedback as necessary ▪ Maintain org charts and employee directory
- Support the HR department on all administrative duties as needed and/or other duties as assigned.
Administrative
- Maintain org charts and employee directory
- Support the HR department on all administrative duties as needed and/or other duties as assigned.
Job Requirements:
- Bachelor’s Degree in Human Resources, Business Administration or related field
- One to three years human resources experience a plus
- Strong skills using Microsoft Office Suite
- HRIS experience preferred
- Bilingual (English/Spanish) a plus
- HR competence and knowledge of HR processes and computer programs
- Professional integrity and sense of responsibility and accountability
- Comfortable working in a highly visible role
- Highly organized and efficient worker; skilled at multi-tasking
- Positive and personable demeanor
- Ability to handle stressful situations
- Reliable and personable; enjoy working with a diverse range of individuals and ensuring employee requirements and needs are met first
- Must have strong verbal and written communication skills with the demonstrated ability to interact with all levels of an organization.
- Strong interpersonal skills.
- Ability to quickly adapt and flex according to business and customer needs.
- Ability to recognize root cause of issues and to proactively develop solutions.
- Strong organizational, time management and project management skills with the ability to prioritize workload to meet deadlines.
- Understands how to manage information, balancing employee confidentiality with business needs; knows when to communicate upwards.
- Computer proficiency and technical aptitude with the ability to utilize MS Word, Excel, Power Point, and HRIS systems such as Paycom.
How To Apply: Please respond with your resume for consideration. We welcome all candidates that meet the REQUIRED qualifications with recent relevant experience. Palmer Staffing Services is an equal opportunity employer.
About Us: Palmer is an award winning staffing agency offering direct hire, temp-to-hire, and temporary placements for administrative, management, executive, legal and more. We represent more than 500 of the finest law firms and legal departments in the D.C. area.
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