Posting Details
Job Title Administrative Support Associate I
Requisition Number RE48583
Working Title ASA I
Department Name 7H400:Microbiology, Immunology & Molecular Gen
Work Location Lexington, KY
Grade Level 41
Salary Range $15.83-25.30/hour
Type of Position Staff
Position Time Status Full-Time
Required Education
AA
Click here for more information about equivalencies: https://hr.uky.edu/employment/working-uk/equivalencies
Required Related Experience
3 yrs
Required License/Registration/Certification
None
Physical Requirements
On occasion, may lift objects up to 25 lbs, sitting for long periods of time.
Shift
Monday through Friday, 8:00AM – 5:00PM. May require after hours when needed.
Job Summary
An Administrative Administrative Support Associate is needed to provide high level support to the Leadership Team of the Department of Microbiology, Immunology and Molecular Genetics. The position will be responsible for managing the calendar of the chair, including scheduling meetings with faculty, staff, and learners within and outside the department, prioritizing meetings requests, and resolving scheduling conflicts while maintaining a positive image of Chair and department. This would include logical needs for the meetings. Completes travel arrangements and processes associated expenses for the chair. Serves as liaison with internal and external constituents, answers phones, Maintains files, drafts correspondence on behalf of Chair. This position will also work with members of the department to ensure website content is up to date with relative context. Disburses central business office communications. Oversees departmental calendar of scheduled events of weekly meetings (Chalk Talks, Journal Club, Seminars), as well as makes room reservations, sends out calendar reminders and materials. Oversees departmental social engagement activities. Works with guest speakers and recruitment candidates to build itineraries and travel arrangements.
This role will also provide high level, detailed support for the newly established Consortium for Infectious Disease Research, CURE KY at the University of Kentucky. Responsibilities include scheduling meetings and seminar, assistance with meeting agendas, taking minutes. Will build and maintain a website for the consortium, a listserv for the group, and monthly newsletter. Will serve as main event coordinator of annual Infectious Disease Day. Works with faculty and staff to develop, implement and maintain key project management and spreadsheet software to crate and/or maintain timelines and track resource allocation, performance metrics and other project related information such as PowerPoint presentations, organization charts and other tools. Willing to learn and navigate extramural funding website to help stimulate collaborations and grant submissions. Assists with grant preparations and submissions.
Skills / Knowledge / Abilities
Does this position have supervisory responsibilities? No
Preferred Education/Experience
Deadline to Apply 01/02/2025
Our University Community
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Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.