Job Purpose

The Public Relations & Events Coordinator is a critical role that helps us manage the professional image, credibility, and visibility of the Association and assists with the coordination and planning of events and services hosted.

Position Summary

Under the direction of the President/CEO, the incumbent in this position is responsible for:

Planning, coordinating and implementing the production of the Association's publications, materials, and communication channels and social media that will cover the entire spectrum of program areas within the Association to promote, foster and enhance the professional image, credibility, and visibility of the Association;

Responsible for managing, preparing, and distributing Member communications including, (weekly and/or as needed electronic newsletter); member alerts; meeting notices; and other communications pieces, both in electronic and/or print production;

Responsible for managing correspondence, comment/support letters, fact sheets, press releases, and other pertinent informational materials;

Responsible for staying abreast and updated on issues affecting the trucking and transportation industry for the purpose of preparing and providing timely, concise, and useful information to Members;

Responsible for coordinating media relations, outreach, and public information activities to promote the visibility and professional image of the Association;

Responsible for developing content and format for Association meeting event programs and materials;

Responsible for assisting in the content development for the Association website, and working to ensure that posted content remains current and accurate;

Responsible for providing communication-related staff support to Association Boards, Councils, and Committees;

Responsible for tracking social media regarding issues of interest and concern to Association, utilizing social media to benefit Association;

Assists with the coordination and planning of events, educational programs and services hosted by Association, which may include management of registrations, sponsorships, exhibitors, and hotel liaison.

Responsible for performing other duties as assigned by the President & CEO.

Event travel required. Less than 5% of time

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Qualifications

Experience

At least 1 year of experience in an office setting required.

At least 1 year of writing experience

At least 1 year of public relations experience

Education

Bachelor's degree

Personal Characteristics

Employee Should Demonstrate Competence In The Following

Creativity: Creative mind to bring new ideas and solutions to the Association.

Professionalism: Understand ethical behavior and business practices and ensure own behavior and the behavior of others are consistent with these standards and align with the values of the Association.

Build Relationships: Establish and maintain positive working relationships with others both internally and externally to achieve the goals of the Association.

Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.

Focus on Client Needs: Anticipate, understand, and respond to the needs of staff and members of the Association to meet or exceed their expectations.

Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.

Make Decisions: Independent judgment is required to plan, prioritize and organize diversified workload. Problem-solving and critical thinking skills are an asset.

Organization: Set priorities, develop a work schedule, monitor progress towards goals, and track details/data/information/activities.

Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problem.

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PUBLIC RELATIONS & EVENTS COORDINATOR