Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 34,300 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property — for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online , on UTSA Today or on X (formerly Twitter) , Instagram , Facebook , YouTube or LinkedIn .

Posting End Date: Applications will be accepted through 11:59 PM CDT on 08/01/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $51,000 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:

Resume and cover letter are required.

Job Summary

Essential Functions

Function: To provide advanced clerical skills and quality control over a computer system’s data input and output for a key administrative team.

Scope: To serve as the organization’s public face and take responsibility for courteous communication and

prompt attention to requests for information and the integrity of a computer system’s data input and

output.

Core Responsibilities

Types, proofreads, edits, and produces in final form correspondence, forms, reports, manuscripts, newsletter articles, and other reports and special projects.
Answers the organization’s telephone lines, greets and screens visitors, and schedules appointments.
Answers the organization’s general email accounts, providing immediate answers to questions and advising on appropriate next steps for more complex requests.
Advises students, administrators, teachers, parents, staff, and others with general inquiries regarding the organization’s programs, events, administrative or academic program policies and procedures.
Maintains a wide variety of complex academic, fiscal, personnel, and administrative records, accounts, and files consisting of official and confidential matters.
Coordinates clerical and fiscal activities within the department and determines work priorities. Develops work standards and procedures.
Works with databases to include formatting, importing, gathering, organizing, analyzing, processing, and identifying problems, recommending/improving, and maintaining integrity for data/databases.
Evaluate compliance with standard requirements for implementation of an existing computer system, maintain data dictionary, and ensure accuracy.
Prepares user documentation of all PREP databases designed to produce various reports.
Prepares and reconciles computer-generated reports.
Performs other duties as assigned.

Periodic Responsibilities

Supports the organization’s intensive summer program with increased administrative and information sharing and attends special meetings as requested.
Supports the director by compiling and reviewing contracts and other memoranda of understanding documents for consistency and completeness and maintaining up-to-date final copies as issued by the Contracts group.
Submits quarterly website updates to the UTSA webmaster.
Assists in the coordination of student workers and provides oversight of volunteer staff.
Assists with the position posting, processing, and onboarding of temporary summer staff.
Provides technical support for users and works on assigned special projects.

Required Qualifications

Associate’s degree from an accredited institution with coursework in Computer Science, Mathematics or related area.
Two (2) years of experience in data management, processing, or analysis.
Ability to coordinate several complex ongoing activities and projects.
Ability to exercise initiative, independent judgment, discretion, and flexibility.
Ability to work effectively with a variety of professional, administrative, and support staff.
Excellent communication skills (written and verbal).
Advanced skills in Microsoft Office applications including Word, Excel, and PowerPoint.
Ability to work on a variety of tasks simultaneously.
Knowledge of current trends and best practices in instructional software and educational technologies.

Preferred Qualifications

Bachelor’s degree from an accredited institution.
Three (3) years of clerical or office experience and experience in data management.
Experience working with STEM programs.
Proficiency in the use of grammar, spelling, and business math.
Bilingual preferred, fluent in English and Spanish.

Additional Information

UTSA is a tobacco free campus.
This is a security sensitive position. Employment is contingent upon a successful background check.
Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.
Valid driver’s license and Motor Vehicle Record (MVR) as applicable.

Working Conditions

Office environment.
Ability to travel to and from meetings, training sessions, or other business-related events.
Occasional after-hours and weekend work or overtime may be required.

Physical Demands:

Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
Exerts up to 10 lbs. of force occasionally.

This position will be primarily located on campus with some opportunities for hybrid work. Travel and parking expenses are the employee’s responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.

The University of Texas at San Antonio

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