Job Title: HR Administrative Assistant

Summary: The HR Administrative Assistant is a detail-oriented position, responsible for overseeing a wide range of human resources and administrative functions to support a welcoming, inclusive, and equitable office culture.

Essential Duties and Responsibilities:

Answer and direct incoming telephone communications to appropriate parties or take messages.
Greet visitors and issue appropriate visitor badges and notify the host of their arrival.
Complete and record necessary ITAR documentation.
Ensure the entry, lobby, waiting area, and conference rooms are properly maintained, clean, stocked, and welcoming. This includes any plants that are in those areas.
Manage, procure, and maintain the stock of office supplies for location.
Responsible for outgoing mail and distribution of incoming mail.
Organize travel by booking accommodations and reservations needs as required for the site including gathering receipts as needed.
Maintain a detailed travel log and ensure it is up to date regularly.
Assist in weekly time keeping audits to insure accurate payroll processing.
Make copies, scan files, file documents, and perform other clerical functions.
Coordination of events as necessary; this includes breakfast, lunch, and snack accommodations for visitors or company sponsored functions/Holidays.
Coordination of Human Resources projects, meetings, and training sessions.
Assist with new hire and termination documentation and manage, organize, and secure employee information.
Administration of company branded merchandise web store and promotional items.
Assistance with the company’s quarterly newsletter.
Collaborate with the assigned recruiter in screening incoming resumes and support recruiting efforts as needed.
Assist with employee benefit administration including invoicing reconciliation.
Perform other duties as assigned.

Education Requirements:

High School Degree or GED required.
Associates or Bachelor's degree in Human Resources or related field

Work Experience Requirements:

At least one year of experience in an administrative position required.
Proven work experience in Human Resources position preferred.

Competencies- Knowledge, Skills and Abilities:

Maintain confidentiality while processing and handling confidential information with discretion.
Excellent organizational and time management skills.
Perform day-to-day administrative tasks such as maintaining information files and processing paperwork.
Work in a high energy, high volume, rapidly changing environment.
Take personal responsibility for the quality and timeliness of work and achieve results.
Clear and effective communication skills in both written and spoken forms.
Knowledge of computer applications including email, databases, word-processing programs and spreadsheets (such as Microsoft Office).
Provide excellent service to internal and external customers.
Respond sensitively and appropriately to the needs and feelings of different people in different situations.
Work collaboratively and build strategic relations with colleagues, coworkers, and contractors.

About Spark Talent Acquisition:

Spark Talent Acquisition is a recruiting and staffing company that connects great talent with great employers. We understand that finding a new position can be stressful and identifying top talent can be challenging. For us to maximize successful placement and retention, we start by listening to and understanding each of our clients. We believe in face-to-face interaction and having a solid understanding of our client’s business before placement. We pride ourselves in team development as it matches our purpose as an organization to continually create career opportunities.

Spark Talent Acquisition, Inc.

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Human Resources Administrative Assistant