Overview of Organization

The Skokie Chamber of Commerce & Industry was founded in 1925 and is one of the North Shore’s largest and most active Chambers of Commerce. The Skokie Chamber of Commerce & Industry has a mission of connecting area businesses to economic success through providing networking events, educational opportunities, connections to Village officials, and business resources. The organization also provides marketing opportunities to its members that reach out to residents and the business community. The Chamber has a membership base of approximately 680 member units representing 15,875+ area employees. Our monthly program schedule includes 8-12 networking and educational opportunities which the staff is responsible for facilitating and organizing. The Chamber is involved with all the major Village of Skokie Festivals which are held each month between April and August, drawing between 30,000 and 85,000 Village residents at each event. The Chamber is also responsible for producing 3-4 marketing publications during each calendar year. The Skokie Chamber of Commerce & Industry works quite closely with all Village entities including elected village officials, the village management team, state and federal elected officials, High School District 219, the Skokie Park District and the Skokie Public Library.

Description

The Administration and Event Coordinator at the Skokie Chamber of Commerce provides support for the Executive Director and Membership Director, creates reports and assists the membership, plans networking and community events, designs the monthly online newsletter, and handles twice weekly email blasts and social media initiatives.

Duties include, but are not limited to:

Event Planning and Coordination

Attending networking events, programs, and village festivals
Leading planning committees, which include the Taste of Skokie Valley, the Chamber Golf Outing and the Chamber Holiday Party/Auction, including scheduling meetings, sending meeting reminders, creating meeting minutes, and other event paperwork
Scheduling events in coordination with Executive Director
Entering events in ChamberMaster
Making venue and room reservations for events
Recruiting and booking event speakers/presenters
Scheduling and facilitating the logistics of networking events (ordering food, checking in with venue, moderator, and presenters, set-up, tear-down, maintain attendance records etc.)
Taking payments and squaring up event financials after events with bookkeeper
Managing Chamber volunteers and ambassadors
Publicizing Chamber events (see Marketing/Communications/Advertising)
Occasional night and weekend event work required

Marketing, Communication & Advertising

Producing email blasts in Constant Contact
Managing the Chamber Facebook page
Managing the Chamber LinkedIn group
Managing the Chamber Twitter account
Producing the Chamber online monthly blog, “In the Limelight” in WordPress, including procuring articles for the blog from within the membership and editing those articles
Design and produce public relations pieces, event fliers, and event brochures
Proof reading and editing of community publications
Selling website, newsletter, and email blast advertising

Administrative

Corresponding with membership and community (in-person, phone, email, mail)
Office organization
Answering phones, checking voicemails, sending faxes etc.
Picking up and sending office mail
Manage and update the information contained within the Chamber membership database known as Chamber Master
Rendering reports from the database as requested
Maintain the physical filing system of the office including membership hard files, program files, and Chamber archives
Manage the office portion of the budget including ordering office supplies and supplies for equipment and machinery
Maintain the member brochure and business card displays in the office
Maintain the appearance and organization of the physical office space, including daily garbage and recycling
Produce, assemble, archive, and mail out new member, renewal, and resignation materials to members
Coordinate mailings
Membership retention responsibilities
Accounts receivable calls to members who are in arrears for event & advertising payments
Assist Executive Director as needed

Requirements

Attention to detail
Project a professional demeanor
Establishes and maintains relationships well
Maintain numerous projects at once
Excellent organization and time management skills
Proficient in Microsoft Word, Excel, PowerPoint, and Publisher
Comfortable and pro-active with social media
Knowledge of Constant Contact, WordPress and QuickBooks helpful
Ability to lift heavy objects (25lbs+)
Availability on occasional nights and weekends

Education

Bachelor’s Degree or equivalent experience

Experience

2+ years in administrative position and/or office management experience

Event Coordination experience

Database experience

Microsoft Office Proficiency

Compensation & Benefits

$50,000 per year

Health Insurance Stipend after 90 days of employment

Commission on web and e-blast sales

10 Days PTO Accrued after one year

HOW TO APPLY

Send resume and cover letter to samantha.e.meyer@gmail.com

Skokie Chamber of Commerce & Industry

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Administration and Event Coordinator