Role Description

This is a full-time hybrid role as an Executive Assistant, located in Philadelphia, PA, with flexibility for some remote work. The Executive Assistant will be responsible for assisting our Executive Director, Operations Director, and Development Director with daily logistics, calendar management, project management, operational efficiency and organization, and partner engagement. The assistant will also help to identify partners and opportunities to support the mission of the organization. This role may include but is not limited to:

Assisting our Executive Director, Operations Director, and Development Director with daily logistics, calendar management, relationship management, and project management to enhance operational efficiency.
Utilizing your experience to streamline and optimize processes and ensure the organization of documents and important files.
Working within a team environment to support the mission of Sharing Excess. Provide administrative support, including document preparation, meeting coordination, and leading team meetings.
Maintaining excellent communication with both internal and external stakeholders, ensuring clear and consistent messaging aligned with our goals. Take meeting minutes where necessary.
Assisting in administrative human resources functions, including onboarding new team members, managing employee records, and supporting the development and implementation of HR policies and procedures.
Assisting with minor communication and marketing help, including but not limited to drafting social media posts, creating newsletter copy, and designing flyers in Canva.

Qualifications

Previous experience as an Executive Assistant (2+ years).
Strong Analytical Skills.
Excellent Communication skills with both internal and external stakeholders.
Excellent administrative skills.
Demonstrated ability to streamline and optimize processes.
Ability to work independently and in a team environment.
Attention to detail and ability to multitask and prioritize.
A bachelor's degree in Business Administration or related field is preferred.
Experience with logistics and non-profit management is a plus.
Valid driver's license and based in Philadelphia PA.

About Sharing Excess

Sharing Excess is a Philadelphia-based nonprofit that rescues food and feeds communities. While over 40 million people in the US face food insecurity, nearly 40% of the nation's food supply is going to waste. By partnering with grocery stores, restaurants, wholesalers, and farmers, Sharing Excess has delivered over 50 million meals to a network of nonprofits, food banks, and community organizations. Our team embraces a fun, fast-paced, agile, and creative startup environment that is laser-focused on improving access to excess and making food a basic human right. If you're passionate about connecting with people, building innovative solutions, and want to make this world a better place, look no further than team SE.

Sharing Excess

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