Park Hill School District Education Foundation

Administrative Assistant, part-time

The Administrative Assistant is responsible for support of day-to-day operations of the Park Hill Education Foundation.

General Responsibilities

Administrative Support:? Provide general administrative support as needed.

Manage donor database (Experience with DonorPerfect or SofterWare preferred.)
Responsible for database administration, data consolidation, data analysis and management reporting.
Coordinate multiple program timelines, agendas and milestones.
Purchase office supplies and keep storage room stocked and organized.
Prepare for meetings by scheduling rooms, printing agendas, minutes, and other documents.
Maintain organizational files and documents.
Perform general administrative support.
Assist with monthly financial statements.
Input data for recordkeeping in multiple software systems.
Prepare reports, compile data, and distribute information as requested.
Attend meetings as requested.
Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
Other duties as assigned by the Executive Director.

Development:?Provide assistance with planning and implementing fundraising activities and events to support the Foundation’s long-term and short-term goals established by the Council.

Coordinate with venues and outside vendors for events.
Record online reservations and payments.
Prepare reservation lists.
Prepare table assignments.
Prepare name tags for all events.
Coordinate volunteers for events.
Prepare all items for events.
Create online donation forms through DonorPerfect.
Create reports of donations through DonorPerfect.

Communications:? Assist in disseminating information throughout the community.

Prepare donor communications, including appeal and thank you letters.
Prepare event mailings
Coordinate bulk mailings with the mailhouse.
Maintain organizational archives.
Serve as a point of contact for the organization.
Assist in management of the website.
Assist with social media posts weekly or as needed.
Assist with information/content for Constant Contact newsletter.

Mission and Strategy:? Works with Executive Director to ensure the mission of the Foundation is fulfilled.

Coordinate and implement the scholarship application process.
Prepare online applications.
Gather and organize online data.
Disseminate information to volunteer reviewers.
Prepare communication for recipients and non-recipients.
Gather information from recipients and maintain records.
Coordinate and implement the classroom grant application process.
Prepare online applications.
Gather and organize online data.
Disseminate information to volunteer reviewers.
Prepare communication for recipients and non-recipients.
Gather information from recipients and maintain records.

Desired Skills

Good communication and interpersonal skills capable of maintaining strong relationships.
Strong social media skills.
Strong organizational and multi-tasking skills.
Excellent analytical abilities.
Take initiative and have excellent problem-solving skills.
Team-management and leadership skills.
Documentation management and ability to use project management tools.
Attention to details even under pressure.
Time management skills with the ability to meet deadlines.
Strong proficiency with Microsoft Office, specifically Word, Excel, SharePoint, and Google Forms.

Park Hill School District

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Administrative Assistant - Education Foundation, part-time