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Who We Are

NFP, an Aon Company, is a multi-year Best Places to Work award winner in Business Insurance who has also earned the 5-Star Diversity, Equity and Inclusion (DEI) award from Insurance Business magazine and the WORK180 employer endorsement. We are an organization of consultative advisors and problem solvers. We help companies and individuals around the globe address their most significant risk, workforce, wealth management and retirement challenges through custom solutions and a people-first approach. To learn more, please visit: https://www.NFP.com.

This is a hybrid position with in-office flexibility 2-3 days a week.

Summary

Our Administrative Assistant reports to the Senior Vice President of Legal & Compliance and Vice President, Associate General Counsel for Litigation while also supporting the rest of the Legal & Compliance team in the Austin office. The Executive Administrative Assistant will be responsible for administrative duties, as outlined below.

Essential Duties And Responsibilities

Screen calls for SVP and VP and arrange conference calls
Proactive calendar management which includes scheduling internal and external meetings and appointments for and with department(s) personnel
Prepare, edit and proofread correspondence, memorandum, reports, projects, proposals, etc
Proofread and edit materials produced by Legal & Compliance, this includes our department newsletter announcements
Schedule and plan travel, including details of itinerary, transportation, lodging, etc
Maintain vendor contracts and track proper billing
Prepare and submit expense reports on behalf of department personnel
Assist department personnel with PTO tracking
Process invoices and coordinate payment with the Accounting Department
Greet scheduled visitors
Track and order department(s) equipment and supplies
Plan and organize department team functions and morale events
Review and route incoming and outgoing mail
Miscellaneous projects as assigned
Serve as back-up and additional support to management of other departments
Other duties as assigned

Knowledge, Skills, And/or Abilities

Proficiency with Microsoft office products including Word, Excel, Outlook and PowerPoint
Knowledge of Internet and ability to research and retrieve information
Understanding of departments, Company and team’s role in the organization
Ability to interact well with internal and external customers
Strong oral and written communications skills
Strong problem solving skills
Strong organizational skills and ability to prioritize tasks
Strong grammatical and proofreading skills
Strong attention to detail
Ability to maintain strict confidentiality in regard to work performed
Ability to multi-task and adjust to changing priorities in a fast-paced environment
Ability to meet deadlines
Ability to maintain positive attitude

Education And/or Experience

2 years of experience as a senior or executive administrative assistant
College degree or equivalent industry related experience preferred
Legal and/or financial services industry experience preferred

What We Offer

We're proud to offer a competitive salary, PTO & paid holidays, 401(k) with match, exclusive discount programs, health & wellness programs, and more. Our PeopleFirst culture focuses on building and nurturing lifelong relationships with our employees because, at the end of the day, we exist to be there for others.

NFP and You... Better together!

NFP is an inclusive Equal Employment Opportunity employer.

NFP, an Aon company

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Administrative Assistant