New Home Co. is a new generation homebuilder focused on the design, construction, and sale of innovative and consumer-driven homes in major metropolitan areas in California, Arizona, and Colorado. NEW HOME was named 2019 Builder of the Year by Professional Builder and is a multi-year recipient of "The Eliant" for Best Overall Customer Experience in the multi-divisional builder segment. In addition, New Home Co. has also achieved the honor of a 2021 Top Workplace for Orange County, California.

At The New Home Company, we believe that PEOPLE matter. The strength of our homes is built upon a foundation of focused, energized, visionary and dedicated team members. Our goal is to provide a workplace that supports you in doing the best work of your life.

Check out New Home Co.'s 2022 Corporate Sustainability Report (https://www.nwhm.com/newsletters/corporate_sustainability.pdf) for more information.

Position Job Title: Division Coordinator

FLSA Status: Hourly Non-Exempt

Position Summary

This position effectively manages all administrative duties for the Arizona Division Office. The individual in this role must have strong verbal and written communications skills; exhibit strong attention to detail; be organized, be solutions oriented; capable of overseeing multiple projects simultaneously and be a team player

Job Duties:

Specific Job Duties

Administrative and Clerical Support:

Answer incoming calls, process mail, faxes, photocopies, and other communication.
Maintain current files for all designated documents.
Acts a primary contact with building and property management company.
Collecting, sorting, sending, and distributing mail.
Provide administrative support to Division President, Sales, Marketing, Design and Project Management.

General Administrative and Responsibilities:

Monitor/Manage supplies for office, breakroom, community sales galleries, as well as marketing inventory and ensure replenishment orders are placed in a timely fashion.
Manage/Maintain office appearance, inventory organization and operations daily.
Manage all utility accounts for each community. Includes paying bills, canceling/creating accounts and maintaining spreadsheet with customer care notes.
Prepare various reports and spreadsheets as requested. Including Sales Reports, Pricing Reports, etc.
Interface with accounts payable, check releases, check for appropriate PO’s, distribute invoices for approval and coding, and submit invoices to AP.
Assist with all other special projects and tasks as directed by Division President, Vice President of Sales, Purchasing, Design, Operations and Marketing.
Assist Purchasing and Design with the product/option image selection for all new communities and then enter them into digital platform (DSM).
Ensure all field staff are current with appropriate training and schedule any trainings as needed.
Work with new hires to ensure smooth on-boarding process.
Review all 20-day preliminary notices for accuracy, scan, and log.
Manage, develop, and distribute quarterly Division Newsletter.
Facilitate the building permit process, which includes coordination of plot plans, submitting permit applications to municipalities, and coordinating payment to receive permits
Assemble and distribute Construction Start packages, which consists of a building permit, plot plan, option selections, color sheets and various diagrams
Preparing Design Escrow Recon packets and creating/maintaining Community Product Catalogs as we grow.
Maintain daily construction schedule update information for Newstar and applicable scheduling software
Provide weekly schedule updates for V.P., Operations and Corporate Operations as needed.
Coordinate with VP, Operations to determine schedules, tasks and durations
Coordinate lot schedules, task and duration days into Newstar Enterprise and Web scheduling

Division Event & Meeting Planning:

Schedule meetings and appointments as well as organize any meals and printing/collating of any documents associated with the meeting.
Plans, manages, and executes all office events including, but limited to; monthly sales meetings, team outings, special events, quarterly charity participation opportunities, and other meetings, etc.
Detailed management of entire event including, but not limited to: food/beverage, entertainment, guest check-in, photography and printed collateral.
Prepare detailed project-specific binders inclusive of all project materials.
Memorialize meetings through comprehensive and detailed notetaking and provide meeting recap to attendees within 48 hours.

Position Qualifications

Education

High school diploma or equivalent
College degree preferred

Experience

Minimum two years’ experience in a similar professional environment assisting a senior level Executive or managing an office.

Skills

Proficiency in handling multiple tasks and priorities.
Ability to work cooperatively with a variety of personality types.
Excellent written and verbal communication skills.
Must possess superior secretarial and organizational skills.
Ability to work with minimal supervision.
Computer literate with proficiency in Word, Excel and Power Point.
Ability to perform the essential functions of the job and be a team player with a strong work ethic.

Base Salary: The expected base salary range for this position is between $50,000 to $57,000 per year, depending on experience and skillset. Base Salary is paid bi-weekly, every other Friday. Additionally, this position is eligible for an annual bonus based on divisional and individual performance.

Benefits: In addition to competitive medical, dental and vision coverage, The New Home Company provides comprehensive benefits to eligible team members and their dependents, generous paid time off policies, like vacation, holidays, sick leave, jury duty, and bereavement; paid disability, parental and military leave; company-sponsored and voluntary term life, AD&D, and short- and long-term disability insurances; a 401(k) retirement plan with bi-weekly employer matching of 50% up to the first 8% of team member contributions; as well as a wellness incentive program.

The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Similarly, the work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Activities

Bending
Lifting From 1 (lbs) to 15 (lbs)
Reaching
Seeing
Hearing
Repetitive Motion (i.e. Gripping)
Typing
Talking

Environmental Factors

Normal Office

Noise : Low to Moderate (Corporate/Sales Office Environment)

New Home Co. retains the discretion to add or change job duties at any time.

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New Home Co.

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