Position Overview

The Director of Alumni Relations is a senior member of the Advancement Team. The incumbent

must be an experienced, dynamic and creative professional who will plan and implement a

comprehensive program of activities that establishes and maintains relationships with the

approximately 8,000 MMA alumni worldwide.

The Director of Alumni Relations is charged with strategically engaging alumni and securing

commitments from them to provide volunteer service. This position also requires working closely

with colleagues across key administrative offices, including but not limited to Admissions,

Development, College Relations, and Career Services.

The Director will plan and implement a comprehensive program of activities that establishes and

maintains relationships with alumni and the Academy. The Director serves as the primary liaison

to the Alumni Association Board of Directors, plans class reunions, implements special events to

recognize outstanding alumni, oversees Homecoming Weekend, develops and implements plans for

the Academy’s Regional alumni clubs, and oversees social media related to Alumni Relations. The

Director contributes ideas, story suggestions, writing, and input into the Mariner Magazine, the

alumni magazine of MMA. The Director will also be responsible for at least three editions of

Shipmate, our e-newsletter.

The Director manages the Alumni Relations budget, supervises employees along with numerous

volunteers. This position requires high professional and ethical standards for handling confidential

information, including personal alumni information, institutional budget and financial information.

The position also requires travel and attendance at evening and/or weekend activities, meetings,

and events. This is a full-time, confidential position.

DUTIES

Work closely with the Alumni Board of Directors, arranging meetings, staffing its

committees, and ensuring their strategic plan initiatives are met.

The Director will develop and submit for approval by the VP for Advancement annual

strategic and operating plans.

Plan and supervise all activities and events associated with Reunion, ensuring that all of the

Academy’s constituents are recognized and involved, including alumni, students, faculty and

staff, and retired faculty.

Maintain and expand a class agent program to build engagement and the return of alumni

back to campus. Ensure that the Alumni Association Awards program reflects positively on

the Academy and recognizes outstanding alumni by researching the records of perspective

recipients, preparing background materials for consideration by the Alumni Association

Board of Directors, president, or the selection committee.

Educate graduating students about staying connected as a member of the Alumni

Association and engage them in programs.

Establish and build relationships with alumni locally, regionally, and nationally; maintain

regular communication with alumni via face-to-face contact, phone, email blasts, alumni

web pages, social media, and print publications.

Enhance the alumni database; capture contact information, biographical and career

information of alumni via surveys, events, and other means.

Other duties as assigned by the VP of Institutional Advancement.

This job description reflects the general duties of the job but is not a detailed description of all duties

which may be inherent to the position. The Academy may assign reasonably related additional duties to

individual employees consistent with policy and collective bargaining agreements.

Maine Maritime Academy

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Director of Alumni Relations