Essential Duties and Responsibilities (This is not an exhaustive list of all duties/responsibilities. Other duties may be assigned)

Provide high-level, confidential administrative/clerical support to the CEO, including:
- Take phone calls.
- Take meeting minutes.
- Coordinate calendars.
- Schedule appointments.
- Check deadlines on incoming requests.
Plan and implement a marketing and communication plan (online tools, social media, mobile technology) to promote Lifeways’ goals and mission.
Assist CEO in preparing and presenting reports to BOD, handle logistics of and attend board meetings, and take/prepare minutes.
Research, prepare, and submit grants and other public and private funding opportunities.
Create & maintain Lifeways’ content on social media platforms, i.e. Facebook, YouTube, Twitter, LinkedIn, etc.
Implement of oversight of website content to ensure new and consistent information (article links, stories, events, etc.) is posted regularly.
Draft press releases and communicate with reporters with the express written approval of the CEO or his/her designee.
Manage public relations campaigns for major agency events.
Review materials for the CEO’s signature.
Coordinate distribution of vital information to appropriate admin staff, directors, and Board of Directors (BOD).
Make travel arrangements (book flights, hotels, and car rental) for CEO and Sr. Leadership as needed.
Complete expense reimbursement reports for the CEO after trips.
Take and transcribe notes for assigned meetings.
Develop and distribute a Lifeways newsletter.
Ability to write text for and/or edit articles, brochures, flyers, special projects, etc.
Display above-average proficiency in the rules of grammar and precision in writing.
Learn about Lifeways’ programs, products, and clients and use this information to build and implement social media strategies and messaging to complement advocacy efforts.
Represent Lifeways to the community, including the news media, serving on local boards and committees.
Knowledge in elements of graphic design, photography, Adobe Creative Suite, and Microsoft Office applications.
Ability to multitask, manage time, meet deadlines, and remain calm and professional under pressure.
Maintain standards of confidentiality of Lifeways’ clients and records.
Perform all work duties and activities in compliance with Lifeway’s policies/procedures, Oregon Administrative Rules, OSHA, and HIPAA regulations.

Required Qualifications

Associate degree in a related field or two years of related experience.
Successful completion of a background check.
Valid Driver’s License.
Proof of COVID-19 vaccination, or religious or medical exception.

Preferred Qualifications

A bachelor’s degree is a related field.
Five to seven years of high-level clerical experience.
Exceptional interpersonal skills, and communication skills both oral and written.
Friendly and professional demeanor.

Benefits Offered For Full-time Hires

$3,000 new hire bonus (newly hired full-time staff)
Medical Benefits.
Dental Benefits.
Vision Benefits.
Flexible Spending Account.
Health Savings Account.
Life Insurance, AD&D - Company Paid.
Short-Term Disability- Company Paid.
Long-Term Disability.
Supplemental Life Insurance.
401K Retirement Plan (Traditional or ROTH) with Company Funded company match up to 6%.
Retirement and Financial Planning Services.
Shift differential incentives.
Loan Forgiveness options through federal programs (National Health Service Corps & Public Service Loan Forgiveness)
We provide professional development to enhance various skills, certifications, and continuing education.
Opportunities for growth and movement - We encourage our employees to consider new growth opportunities with us and have opportunities.
Paid Time Off (amount depends on years of service).
Sick Leave for part-time staff.
(11) Paid Holidays.
Tuition reimbursement program.
Commuter Mileage Incentive.
Cell phone reimbursement.
Clinical Supervision.
Wellness Program reimbursement.
Employee Assistance Program - assists employees with personal problems and/or work-related problems that may impact their job performance, health, and mental and emotional well-being.

Lifeways, Inc.

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