JOB REQUIREMENTS: POSITION SUMMARY: The Human Resources Assistant reports directly to the Manager of Benefits and Human Resources, responsible for providing support for various aspects within the Human Resources Department. Build and maintain strong working relationships with staff, students, and the general public. Perform tasks with minimal supervision and maintain confidentiality. Provide an exceptional customer service experience to both internal and external customers throughout every interaction. REASONABLE ACCOMMODATIONS/ADA: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. ESSENTIAL JOB FUNCTIONS (Other duties may be assigned): (35%) Human Resources Operations Assist with data entry in HRIS system with new employee setup and changes. Responsible for processing tuition reimbursement requests. Compile and submit various reporting which includes IPEDs, monthly labor report and semi-monthly new hire report. Compile and report wage and employee information for verification of employment. Responsible for monitoring, evaluating, and filing unemployment claims. Ensure employment-related documents are loaded/attached to electronic personnel files. Draft, update, and submit the HR items for LTC\'s employee monthly newsletter. Participate in approved staff training and professional development opportunities. Assist in processing Staff Recognition Program items including but not limited to Game Changer awards, monthly prize drawings, etc. Assist in coordinating HR office and college-wide events. Provide employees with separation information including final pay, benefits, and return of college property. Assist with communication regarding wellness activities and events and Open Enrollment. Monitor the Human Resources email account, responding in a timely manner or forwarding messages to the appropriate person. Assist with HR-related projects and provide support to the team through completion. (30%) Office Support Provide exceptional front line office support to include responding to calls, communications, and inquiries from staff, students, and the public. Seek answers to concerns/needs and respond in a timely manner. Schedule and coordinate meetings for the department, including conference registrations for the Executive Director and Manager of Benefits and Human Resources. Maintain office supply inventory. Deliver and pick up HR department mail. Actively participate and contribute to department meetings. Responsible for keeping content on the HR\'s intranet (The Bridge) and LTC Benefit Resource website updated. Contribute ideas that support and provide efficiency to the department. (20%) On and Offboarding Compose and mail welcome/congratulatory letters to new/existing employees changing roles from the College President, include LTC swag with correspondence. Responsible for ordering name tag, name plate, business cards, and completing photo ID badge requests. Ensure items are received for new employees for their first day of work. Send personalized electronic staff recognition check. Distribute welcome and new hire packets to all new employees. Assist with employment paperwork for employees. (15%) Recruiting Support Preparation of interview packets. Work with Talent Acquisition Coordinator to schedule interviews with adjunct and student applicants. Assist Talent Acquisition Coordinator with obtaining necessary credentials and reference information for adjunct instructors. OTHER EXPERIENCE AND QUALIFICATIONS: TECHNOLOGY SKILLS: Basic knowledge of Microsoft Office and Outlook. Ability to understand basic operating systems. Use a laptop and printer; create reports in MS Word; use PowerPoi t or similar presentation technology; manage Word files, create spreadsheets and spreadsheet graphics; use database queries; use Internet to search for data/information; use scanning equipment; create graphs and charts. OTHER KNOWLEDGE, SKILLS, AND ABILITIES: Customer service, listening, proofreading, written and oral communication skills required. Problem resolution and organizational skills essential. Ability to work independently as well as within a team structure, with or without direct supervision. Plan, organize, implement, monitor, and meet deadlines. Ability to communicate effectively with a diverse audience and multiple audience sizes. Develop relationships with all levels of staff and outside entities. Demonstrate ability follow varied levels of instruction and apply critical thinking skills as necessary. Listen to resolve issues and concerns and provide feedback. Use organizational skills to schedule, perform tasks, and manage multiple priorities effectively. Function with initiative, flexibility, and creativity in a fast-paced environment and apply appropriate protocol. Exemplify college values in all staff and student interactions, as well as services delivered. Ability to establish and maintain effective working APPLICATION INSTRUCTIONS: Apply Online: https://phe.tbe.taleo.net/phe01/ats/careers/v2/viewRequisition?org=N2FGE8&cws=37&rid=757 Other: A LTC Certified Employment Application must be completed in its entirety to be considered for a position at the College. Unofficial college/university transcripts and photo copies of licenses/certifications must be submitted to the Human Resources Department. To obtain a copy of our online employment application please visit LTC\'s website (link provided above) or simply call Human Resources at 920 693-1863 to request an application form to be sent. Note: Meeting the minimum requirements does not guarantee an interview for a position.

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Human Resources Assistant