Job Title: Operations & Onboarding Assistant

Company Overview:

Come join our team at IABA where teamwork and innovation are the keys to our success. We are a leading company dedicated to delivering exceptional service and products to our clients. As we continue to expand, we are seeking a proactive and detail-oriented Operations Assistant to support our operations with a focus on Onboarding and Retention of our direct care staff.

Position Overview:

As our Operations Assistant, you'll focus on making sure our office runs smoothly and helping new team members get settled in. You'll handle office tasks, assist with paperwork for new hires, and help organize events to keep everyone engaged.

Responsibilities:

Open and close of the office
Handle general office tasks such as answering phones, responding to emails, and greeting visitors
Manage office supplies inventory and place orders as needed
Collect and distribute the companies mail in a timely manger
Assist in the coordination of onboarding activities for new hires, including paperwork completion, orientation sessions, and training schedules
Maintain accurate records of employee information, including contact details, employment status, and training records
Provide administrative support to the HR and Services departments, such as drafting correspondence, organizing files, and preparing reports
Assist in organizing company events and activities to promote team building and employee engagement
Create and distribute the company newsletter and tenure recognition
Screen resumes and conduct initial phone screenings to assess candidate qualifications and fit
Coordinate and schedule interviews with candidates, ensuring a seamless experience for both candidates and interviewers
Post job openings on various platforms and manage incoming applications
Assist with our light-duty programs within IABA adult services
Other duties as assigned

Requirements

Proven experience as an office assistant, administrative assistant, or similar role
Familiarity with recruiting and onboarding processes, including sourcing, screening, and interviewing candidates
Strong organizational skills with the ability to multitask and prioritize tasks effectively
Excellent communication and interpersonal skills, with a customer service-oriented approach
Proficiency in MS Office Suite (Word, Excel, Outlook) and experience with HRIS or ATS software is a plus
Attention to detail and the ability to maintain confidentiality
A proactive attitude with a willingness to take on new challenges and responsibilities
Associate degree in Human Resources, Business Administration, or a related field is preferred but not required

Benefits

Competitive salary commensurate with experience
Comprehensive benefits package including health insurance, 401k, and paid time off
Opportunities for career growth and professional development
A collaborative and supportive work environment where your contributions are valued

Ready to join our team? Apply now and be a part of our exciting journey!

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Operations and Onboarding Assistant