Elementary Office Assistant

ELEMENTARY OFFICE ASSISTANT

Purpose Statement

The job of Elementary Office Assistant was established for the purpose/s of providing clerical support to assigned school site personnel; communicating information to staff and the public; providing complete and accurate records; and providing information and/or direction as may be requested.

This job reports to Building Principal

Essential Functions

Administers first aid and prescription medications to students (under the direction of a health care professional) for the purpose of meeting immediate health care needs within established guidelines.
Answers telephone calls for the purpose of screening calls, transferring calls, responding to inquiries and/or taking messages.
Assists with processing of documents, forms, mailings and materials (e.g. tracks attendance, ten day absences, entering test data, weekly newsletter,enrollments, progress monitoring program, grades and grade reporting, class schedules, etc.) for the purpose of disseminating information to appropriate parties.
Assists with the school lunch program (e.g. taking lunch tickets, supervising students, etc.) for the purpose of ensuring a safe and orderly lunch experience for students and staff.
Attends department and/or in-service meetings for the purpose of gathering information required to perform functions.
Collects payments for a variety of events (e.g. fines, fees, and fund raisers, etc.) for the purpose of completing transactions and/or securing funds.
Distributes materials (e.g. mail, checks, supplies, messages, etc.) for the purpose of ensuring delivery to addressee.
Greets individuals entering the building (e.g. visitors, parents, students, vendors, etc.) for the purpose of responding to inquiries and/or directing individuals to appropriate location in accordance with established building security procedures.
Maintains manual and electronic document files and records (e.g. letters, forms, reports, test data, etc.) for the purpose of providing up-to-date information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Monitors students referred for illness or disciplinary action (e.g. ISS, etc.) for the purpose of ensuring student welfare and maintaining a secure office environment.
Performs general clerical functions (e.g. scheduling, copying, faxing, data entry, filing, daily announcements, etc.) for the purpose of supporting office operations.
Prepares standardized documents (e.g. form letters and memos, calendars, bulletins, WEB pages, etc.) for the purpose of communicating information to other parties.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Skills, Knowledge And Abilities

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill-based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including using pertinent software applications; and preparing and maintaining accurate records.

Job Description: Elementary Office Assistant (Elementary Administrative Assistant) Printed: 7/20/2009 Page

KNOWLEDGE is required to perform basic math, includin!;) calculations using fractions, percents, andlor ratios; understand written procedures, write routine documents, and speak clearly; and understand complex, multi-step written and oral instructions. Specific knowledge-based competencies required to satisfactorily perform the functions of the job include: concepts of grammar and punctuation; common office machines; and office methods and practices.

ABILITY is required to schedule activities andlor meetings; gather, collate, andlor classify data; and use basic, job-related equipment. Flexibility is required to work with others in a variety of circumstances; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a diversity of individuals; work with similar types of data; and utilize specific, job-related equipment. Some problem solving may be required to identify issues and select action plans. Problem solving with data may require independent interpretation; and problem solving with equipment is limited. Specific ability based competencies required to satisfactorily perform the functions of the job include: being attentive to detail; and adapting to changing work priorities.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; providing information andlor advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to have some impact on the organization's services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, andlor pulling; some stooping, kneeling, crouching, andlor crawling; and significant fine finger dexterity. Generally the job requires 40% sitting, 30% walking, and 30% standing. The job is performed in a generally hazard free environment.

HOT SPRINGS COUNTY SCHOOL DISTRICT #1

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Elementary School Office Assistant