Position Responsibilities

Healthpeak is seeking a Real Estate Administrator (REA) to assist in directing and coordinating on-site outpatient medical property management activities. This person will assist in effectively implementing procedures, cost controls, and policies; maintain good tenant and client/owner relations; assist the property management team in maintaining invoice records and contacting vendors/setting up accounts. Job responsibilities include but are not limited to:

Maintain an organized and efficient onsite management office
Assist management with office phone/email, respond to inquiries and deliver messages to the appropriate contacts
Ensure inventory of office supplies
Maintain a directory of contacts for tenants, contractors, health system employees, and property management
Assist management staff with time-sensitive projects
Establish and maintain record keeping and filing systems; classify, sort, and file correspondence for tenant files and other documents
Assist with purchase order contracts, vendor service agreements, and vendor management
Complete contract and service agreement entry and coordinate signature execution between the vendors, legal team, and property management staff
Monitor contract and service agreement dates and alert staff of expiring contracts
Audit contracts and invoices for accuracy
Monitor outside vendors for compliance with contracts and certificates of insurance
Assist with accounting tasks
Assist property management staff in reviewing, correcting, and coding invoices before submission to accounts receivable
Conduct a monthly audit of the building ledger for errors in coding and alert staff
Conduct a monthly audit of the tenant ledger for proper coding and payment. Cross-reference this with the aged delinquency report and send errors in coding or delinquency of payment to property management. Track utility stats and help prepare tenant charge-backs.
Assist with work order performance tracking
- Work with property management to monitor work order efficiency
- Conduct audits of property equipment lists and work with building engineers and confirm preventive maintenance schedules
- Track annual testing and inspections at multiple properties
Coordinate and oversee tenant engagement activities
Work with property management to develop an annual social event calendar
Coordinate events and gifts within an established budget. Examples include social gatherings, fundraisers, book fairs, fire safety events, and blood drives.
Develop and distribute a monthly newsletter and mid-month notice to the tenants

Position Requirements

Must have a minimum high school education. Associate’s or Bachelor’s degree preferred
Minimum of 2 years of previous commercial property management experience
Experience with MRI and Yardi software
Previous experience in real estate accounting and familiarity with the monthly accounting cycle, including understanding A/P, A/R, and commercial leases
Possess a professional demeanor and excellent interpersonal and customer service skills
Have access to reliable transportation and maintain a valid driver's license
Computer literate and proficient in MS Word, Excel, PowerPoint, and Outlook
Excellent communication skills, both verbal and written
Ability to work independently

Healthpeak Properties, Inc.

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Real Estate Administrator