Job Summary

GEEX is a dynamic and inclusive organization dedicated to fostering community, education, and innovation in the glass arts. We are seeking a detail-oriented and motivated Executive Assistant to oversee and enhance the efficiency of our programs, communications, and administrative functions. This role requires strong organizational skills, excellent communication abilities, and a commitment to promoting cultural equity and collaboration in the glass community. GEEX is based in Madison, WI, and this is a fully remote position.

The Executive Assistant will work closely with the GEEX team and various program facilitators in a horizontal leadership model to manage operations, support community engagement, and ensure the smooth execution of our initiatives.

Administration

Key Responsibilities

Manage organizational calendars across all programs, ensuring alignment and timely updates.
Coordinate meeting logistics, including invitations, registrations, and follow-ups.
Create and manage supporting materials such as slide decks and documentation for meetings and events.

Community/Program Coordination

Serve as the primary point of contact for institutional subscribers, organizational partners, and sponsors.
Facilitate communications with co-facilitators for programs such as the BIPOC Community Table, Flame Affinity Group, Writing Center, and Educators Group.
Provide website support by vetting and posting entries to the Resource Exchange and managing the Writing Center Calendly interface.

Financial Tracking

Manage invoicing, donations, subscription payments, and sponsorship/partner.
Maintain accurate financial records and generate reports to support organizational planning.
Work collaboratively with the leadership team to monitor budgets and financial goals.

Marketing

Planning, copywriting, assembly and distribution of monthly newsletter via MailChimp.
Develop and manage a social media content calendar to promote GEEX programs and initiatives.
Create compelling and consistent social media copy tailored to various platforms and audiences.
Conduct marketing research to identify new outreach opportunities and improve engagement.

Qualifications

Education and Experience:

Bachelor’s degree in Art, Arts Administration, Business, Communications, or a related field (or equivalent professional experience).
3+ years of experience in operations management, program coordination, or a similar role.
Familiarity with the glass arts community or arts organizations is a plus.

Skills And Competencies

Organizational Skills: Ability to manage multiple programs, calendars, and deadlines with precision.
Communication Skills: Excellent written and verbal communication, with experience engaging diverse audiences.
Financial Acumen: Proficiency in invoicing, financial tracking, and basic budgeting.
Technical Skills: Proficiency with office productivity tools (e.g., Google Workspace, Slack, AirTable, Microsoft Office, Miro), social media platforms (e.g. Buffer), and website content management systems (e.g., WordPress).
Marketing Knowledge: Experience with social media management, content creation, and marketing research.
Problem-Solving: Strong analytical skills and the ability to adapt to evolving priorities.
Collaboration: Demonstrated ability to work effectively in a team-oriented environment, including with remote teams.
Remote Work Experience: Ability to work independently in a remote environment with biweekly team check-ins and asynchronous communications.

Personal Attributes

Cultural competence in speaking to and supporting cultural equity in a predominantly white professional and academic arts discipline.
Creative thinker with a proactive approach to problem-solving.
High level of professionalism and accountability.

Compensation And Benefits

$20-$25/hour, at half time (20 hrs/week)
Technology Stipend
Opportunities for professional development

How To Apply

Please email to support@geex.glass:

your resume
a cover letter detailing your interest in the position
email and cell contacts for three professional references

Priority Application Deadline: February 15, 2025

Glass Education Exchange (GEEX)

New Jobs

Executive Assistant