Our client, a nonprofit organization based in Arlington, VA, is seeking an Administrative Assistant to join their team. This role involves collaborating with a team to manage a high volume of complex word processing tasks, including drafting legal documents, utilizing templates, executing mail merges, and creating polished presentations.

The organization values each employee’s personal and professional development and is committed to fostering an environment where every team member can thrive. This is a hybrid role.

Job Responsibilities:

Support the team with various administrative tasks, including coordinating quality assurance reviews of social media, website, and newsletter content.
Assist the team with project management software as needed to track and monitor ongoing initiatives.
Assist with the creation of PowerPoint presentations, conducting research, and providing email support as required.
Update internal spreadsheets, reports, and databases as needed.
Create and organize general meeting minutes.
Handle personal errands on behalf of the Founder/CEO and Associate Chief of Staff as necessary (i.e. pick up dry cleaning or lunch, shipping out documents.)
Prepare and manage expense reports and reimbursements, as well as organize external invoices.
Answer the main phone line, take messages, and distribute mail.
Keep various office supplies stocked.
Book and manage travel arrangements.

Skills & Qualifications:

2-5 years of experience.
Exceptional organizational and time-management skills.
Strong communication and interpersonal abilities.
Workplace Tools: Proficiency, familiarity, or willingness to learn: Adobe Suite (Acrobat Pro, Express, Creative Cloud), Dropbox, Microsoft Office Suite (Excel, Outlook, Power Point, Teams, and Word), Monday.com, Slack, and Zoom
Ability to handle sensitive information with discretion.
Must have a car and a valid driver’s license.
Bachelor's degree or equivalent experience preferred. Associate degrees will be considered with significant work experience.

Salary Range: $60,000 - $65,000 based on experience with great benefits.

Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

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Administrative Assistant