Provide a full service of support to the Construction Engineering and Inspection department. In charge of confidential file management, ordering supplies, and on-boarding of new employees. Coordinates and assists with special events, requests and project support. Excels within a demanding environment while successfully balancing staff and client needs.

Essential Duties

Assist with quality assurance management i.e., ensures that all policy and regulation changes are updated and employees are informed through verbal and/or written communications in a timely manner
Respond to inquiries, requests from supervisors, co-workers and general public with accurate information in a professional and courteous manner
Attend meetings, seminars, and training sessions as required
Responsible for good public relations at all times
Responsible for maintaining effective and open lines of communication to stay abreast of the needs of the team being supported
Update project public outreach newsletter by designated deadlines
Assist with developing presentations if requested
Compose, prepare, and/or edit routine correspondence, letters, memoranda, applications, reports and other documents and distribute to management and staff
Prepare, edit, and/or review reports by gathering data and typing draft and final reports; distribute reports to appropriate personnel; file final reports
Utilize knowledge of various software programs to operate a computer in an effective and efficient manner
Perform front desk duties to included, but not limited handling customer inquiries in-person and face to face, filing, mailing, copying, answering telephone, etc. Other duties as assigned: While the following duties are typical of the position, they are not all encompassing. Each person is expected to assist with all duties that are required to deliver a quality product on schedule.
Tracking and ordering office and break-room supplies

Required Skills

KNOWLEDGE, SKILLS & ABILITIES:

It Is Not An Exhaustive List

This is a partial listing of necessary knowledges, skills, and abilities required to perform the job successfully.
Intermediate skill using MS Office Word, Excel, PowerPoint, and OutlookStrong organizational, quantitative, and problem solving skillsAbility to pay attention to detailAbility to approach problems both logically and creativelyAbility to meet deadlinesAbility to perform multiple assignments without immediate supervision
Required Experience

MINIMUM REQUIREMENTS:

Education And Experience
Associate’s Degree in Secretarial Science, Business Administration or related field required5 years of experience providing administrative support to management staff
Preferred Education And Experience
6 or more years of experience providing administrative support to management staffExperience in the engineering design industry and/or in the construction industry is desireable
Licensures, Certifications, And Registrations
None required
Physical Requirements
This is largely a sedentary role; however, some filing is requiredThis would require the ability to lift files and office supplies, open filing cabinets and bend or stand as necessary
Work Environment
This job operates in a professional office environmentThis role routinely uses standard office equipment such as computers, phones, photocopiers, printers, filing cabinets and fax machines
CORPORATE ENVIRONMENTAL RISK MANAGEMENT, L.L.C. is a Certified Drug-Free Workplace and Equal Employment Opportunity Employer that does not unlawfully discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, and/or disability. C.E.R.M. will only employ those who are legally authorized to work in the U.S. Any offer of employment is conditional upon the successful completion of a background, credit check, and drug screen.

Corporate Environmental Risk Management

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