Government Grants Coordinator

Part-time, hourly - Up to 20 hours weekly

CMC encourages applications from people of all races, religions, national origins, genders, sexual orientations, gender identities, gender expressions, and ages, as well as veterans and individuals with disabilities.

Position Summary:

The Government Grants Coordinator will coordinate the administrative and reporting requirements of government grant funding awarded to the Catherine McAuley Center, including preparing and organizing required documents such as grant applications, collecting data and compiling reports, preparing reimbursement claims, managing correspondence, communicating with relevant staff, and identifying and implementing improvements to streamline overall grant tracking, communication, coordination, and reporting processes. This position includes an option to work from home on occasion with approval after 60 days.

Accountability:

The Government Grants Coordinator reports to the Director of Development & Communications.

Qualifications:

A working knowledge of and experience managing a government grants portfolio.
Excellent written and verbal/oral communication skills.
Strong interpersonal skills and ability to work effectively with others as part of a team.
Ability to maintain confidentiality concerning volunteers, clients, students, children, and staff or agency business.
Flexibility and ability to handle stress and new or undefined situations.
Strong organizational skills with ability to prioritize projects and tasks.
Computer skills, including experience with Microsoft Office Suite and databases.
Behave as a professional representative of CMC and communicate the mission and activities.
Knowledge of and sensitivity to issues related to literacy, immigrants, refugees, women, poverty, and mental illness.
Commitment to the CMC mission and the values of the Sisters of Mercy.

Responsibilities:

Grant Coordination

Manage grant-related correspondence for assigned government grants, including mail, electronic communications, and grant portals and websites
Prepare and submit assigned grant applications and associated tasks
Oversee the completion and submission of requested documents, track completion of requirements, and create and maintain organized paper and electronic files of all grant-related documentation.
Support efficient, timely, and accurate grant reporting for government grants in collaboration with the grants team.
Coordinate with relevant program staff to prepare and submit grant reports.
Work with the FinanceSpecialist and Operations team to support the financial claims of assigned grants by gathering, preparing, and/or compiling required documents, forms, invoices, etc for claim submission.
Support allocation of staff time to grants by identifying which payroll codes align with grant activities/objectives or if new codes are needed, and communicating this information to relevant staff.
Support the preparation of accountability reviews, monitoring site visits and annual audit as requested.
Participate in required grant orientations, trainings, and webinars, as applicable.
Support the process of maintaining Federal Indirect Cost Rate.

General Agency Duties

Be able to explain CMC program information to students, clients, residents, volunteers and others in the community.
Present a positive image of the Center and its programs.
Contribute to the CMC newsletter, board/committee reports and other public information activities as needed.
Maintain clean and organized facilities including the storage and archives.
Assist with the shared staff responsibilities for security of the clients/volunteers and building.
Perform other duties as requested/assigned.

Physical Work Requirements

While performing the duties of the job, the employee is regularly required to talk and hear.
The employee is regularly required to stand, walk, sit for extended periods of time, work at a computer, and engage in repetitive hand and/or wrist movements.
The employee occasionally lifts and/or moves up to 40 lbs.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Catherine McAuley Center

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Government Grants Coordinator