Overview:

B4BC (Boarding for Breast Cancer) is seeking an Office & Events Assistant to join our team. The ideal candidate will be highly organized, detail-oriented, and proactive in managing both in-person and remote tasks. This position involves a blend of office administration, event coordination, and remote support.

About B4BC:

Boarding For Breast Cancer (B4BC) is a 501c3 non-profit foundation that advocates for early detection and a healthy, active lifestyle as the best means of breast cancer prevention. B4BC empowers young people to make positive choices that promote lifelong wellness through outreach, prevention and support programs.

About the Role:

The Event Coordinator + Office Admin will serve as a regular point between B4BC and it’s community of supporters, as well as a supporting role to the Events + Outreach Director. This position will show a behind the scenes look at what it takes to run a non-profit, including administrative needs.

The Event Coordinator + Office Admin position is a part-time position with potential to transition into a full-time role. Must have an interest in breast cancer education and a passion for teaching peers about health and wellness. This position reports into the Events + Outreach Director. The ability to snowboard or ski is a strong bonus for this position.

Duties include but are not limited to:

- Office Admin – (2-3 days/ week in-office) Includes shipping and receiving, inventory management, organizing, event prep, mail filing, check donation recording + deposits, general email + voicemail checks. Update Event + Marketing teams on incoming / outgoing packages.

-Shopify Management / Merch Store– pack + ship incoming orders, update online inventory from physical inventory, update product images, notify team on low inventory items.

- Event Assistance – Pack all event materials (ship to events when needed), load-in + setup for events, teach event goers about our mission, how to do a BSE, raffle + merch sales. Travel to all needed events including Love Your Peaks winter events, Summer Skate Series events and 3^rd party outreach events. (Day Rate on event days)

- Volunteer Management – Scheduling + reach out to existing database for events, grow and manage current volunteer database.

- Be Healthy Get Active Program Support – Be the liaison between studios / facilitators, work with program manager to gain new studio involvement, collect assets + fundraiser information, web calendar updates, keep team up to date on execution needs, ship event packages to BHGA host.

- In-Kind Donation Management – track and record all incoming packages with MSRP, event assigned to, notify team on received and low inventory, create and send in-kind tax forms to sender.

- Website Sweeps – Check that web banners, event calendar and current programs/ events are up to date. Notify web team of updates that need to made.

- Social Auctions -Pull product images, item descriptions, post to B4BCAuction, monitor comments + messages, create assets for auction updates, close auction + ship to winners.

- In Person Auction – Manage product, close-out winners, scan + file paper bid sheets to Dropbox.

- Newsletter Database Management - Input new emails, create lists by region + event.

- Retreat Assistance – Support Wellness Director in application process, collect and organize participant information, attend as a supporting facilitator when necessary.

- Fundraising – Create classy pages when needed for 3^rd party fundraisers, attend when appropriate, seek new fundraising + partnership opportunities.

This role requires working weekends, outdoor elements, the ability to lift heavy boxes and stand for long periods of time.

B4BC (Boarding For Breast Cancer)

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Event Coordinator + Office Admin